Office Administrator​/Bookkeeper

We are seeking an organized and detail-driven Office Administrator / Bookkeeper for a temp-to-hire opportunity in Tampa, FL. This role is ideal for a professional with strong bookkeeping, administrative support, and project documentation experience who enjoys keeping business operations running smoothly.

The Office Administrator / Bookkeeper will support daily financial administration, office operations, construction project documentation, and executive administrative needs. This position offers the opportunity to work closely with company leadership, operations staff, subcontractors, vendors, and project partners in a collaborative environment where accuracy, follow-through, and teamwork are valued.

This is a great fit for someone who enjoys variety, takes ownership of details, and wants to contribute to a stable and well-organized workplace with supportive leadership and opportunities to become a trusted part of the team.

• Maintain accurate financial records in Quick Books, including daily transaction entry, bank reconciliations, accounts payable, accounts receivable, invoicing, payment tracking, and financial reporting.
• Administer payroll, employee benefits, credit applications, check requests, credit card authorizations, insurance audit records, and related financial documentation.
• Support construction project administration by maintaining contracts, certificates of insurance, contractor licenses, permits, payment applications, closeout documents, packing slips, and job cost reconciliation reports.
• Coordinate office and warehouse operations, including facility maintenance, vendor relationships, equipment servicing, supply purchasing, IT setup, and general administrative support.
• Provide professional support to the President, Operations Manager, and staff, including call handling, email responses, meeting scheduling, remote meeting setup, meeting notes, and file organization.
• Maintain accurate company records, including business licenses, contractor licenses, corporate renewals, insurance documentation, and compliance-related records.

• Manage bookkeeping, accounts payable, accounts receivable, payroll support, reconciliations, and financial reporting.
• Coordinate construction project documentation, subcontractor records, payment applications, permits, insurance records, and closeout materials.
• Support office administration, executive scheduling, vendor coordination, company records, and daily operational needs.
• Maintain organized systems for financial, project, compliance, office, and warehouse documentation.
• 3 to 5 years of relevant office administration, bookkeeping, or administrative support experience.
• Proficiency with Quick Books, including transaction entry, reconciliations, invoicing, estimates, accounts payable, and accounts receivable.
• Experience supporting payroll, benefits administration, financial reports, and audit documentation.
• Strong Microsoft Office, email, file management, and general business technology skills.
• Ability to manage multiple priorities, meet deadlines, and maintain a high level of accuracy.
• Strong written and verbal communication skills with a professional approach to calls, emails, vendors, subcontractors, and internal staff.
• Excellent organization, attention to detail, problem-solving ability, and follow-through.
• Ability to handle confidential financial, employee, and business information with discretion.

• Experience in construction, contracting, project administration, or a related project-based business environment.
• Familiarity with Red Team or similar construction project management software.
• Experience maintaining certificates of insurance, contractor licenses, permit…