Project Coordinator

What We're Looking For At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails supporting technical staff by performing a variety of project-related coordination, tracking, and administrative duties such as tracking client deliverables and evaluation scores, maintaining schedules, organizing documents and documents requests, and technical editing and preparation of reports and minutes. Coordinates tasks and provides professional project management support to one or more project teams in assigned discipline. Assists with administrative project functions throughout the project lifecycle from discovery and planning to delivery and close out phases.

Prepares and maintains project plans, tracks project progress, and prepares reports for clients or project stakeholders including evaluation scores, and deliverable tracking of submittals and reviews. Monitors and evaluates project timeline and activity and delivers updates to protect team. Assists in the management, maintenance, and distribution of project schedules in applicable software. Monitors, tracks, and files large amounts of project documentation.

Uploads and downloads deliverable documents to and from client systems. Copies and/or scans project-related documents and coordinates the distribution to internal and external stakeholders. Supports the project and/or office quality plan and quality management system by documenting the performance of management and quality control reviews. Generates and updates the relevant QA/QC documentation and assists with the development and maintenance of the project filing structure.

Coordinates project meetings including calendar scheduling, preparing or creating materials, publishing minutes, and maintaining documentation. Communicates basic issues, problems, or additional information to project managers and project stakeholders. Performs other duties as assigned.

Bachelor’s Degree, or Associate’s degree and 2 years of relevant experience, or In lieu of education, 4 years of relevant experience

Strong Organizational

Skills:

Ability to manage multiple tasks and priorities efficiently. Effective Communication:
Excellent verbal and written communication skills to interact with stakeholders. Attention to Detail:
Keen eye for detail in documentation and scheduling. Proficiency in Project Management Software:

Experience with Project Management software tools Problem-Solving Abilities:
Aptitude for identifying issues and implementing solutions. Team

Collaboration:

Ability to work well with diverse teams and foster a collaborative environment. Adaptability:
Flexibility to handle changing project demands and timelines.

Strong Interpersonal

Skills:

Ability to build and maintain relationships with diverse stakeholders. Proactive Attitude:
Initiative to anticipate needs and address issues before they escald. Time Management:
Exceptional ability to manage time and meet deadlines in a fast-paced environment. Experience in Mega Projects:
Prior experience managing office operations for large-scale projects. Software

Skills:

Strong Proficiency in all Microsoft Office applications.

HNTB Total Rewards

Locations:
Tampa, FL

At HNTB, we are harnessing the power of collaboration and innovation to establish a new vision for the future of mobility across our country. You don't have to look far to see our impact. For more than a century, HNTB's spark has connected…