HVAC Permit Processor Purchasing Coordinator

Job Description

Must Air USA is seeking a reliable, organized, and motivated HVAC Permit Processor & Purchasing Coordinator to join our growing team. This position plays a critical role in keeping projects moving efficiently by handling permits, equipment purchasing, warranty processing, and inspection scheduling.

We are looking for someone who is a fast learner, detail-oriented, able to work under pressure, and capable of managing multiple tasks in a fast-paced HVAC environment.

• Submit HVAC permits to cities and municipalities
• Coordinate and schedule inspections with local jurisdictions
• Process manufacturer warranties and warranty claims
• Purchase HVAC equipment, materials, and job-related supplies
• Track permit status, inspections, and approvals
• Communicate with suppliers, inspectors, office staff, and project managers
• Maintain organized records and documentation
• Assist with administrative and operational support as needed

• HVAC industry experience preferred
• Experience with permit processing is a plus
• Strong organizational and communication skills
• Ability to multitask and prioritize efficiently
• Reliable and dependable
• Fast learner with a positive attitude
• Ability to work well under pressure and meet deadlines
• Proficient with computers, email, and basic office software

• Paid Vacation Days
• Sick Days
• Personal Days
• Paid Holidays
• 401(k) with Company Match
• Growth opportunities within the company