Officer, Procurement

The Officer, Procurement, Contracts, will report to the Senior Procurement Officer in support of the Procurement Department in the Business Division.

Manage assigned clerical staff and subordinate professional personnel in one or more sections of the department. Take responsibility for the overall direction, coordination, and evaluation of assigned teams. Carry out supervisory responsibilities in accordance with the district’s policies and applicable state and federal laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees;

addressing complaints and resolving problems.

All district employees must:

• Demonstrate regular and predictable attendance. Physical presence is a part of a reliable and predictable pattern of attendance.
• Support the district’s vision, mission, goals, and Strategic Plan.
• Engage in civility, respect, and professionalism.
• Maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions.

• Gathers historical expenditure information and specifications. Meets with internal customers and stakeholders to understand needs and desired results. Suggests the appropriate solicitation method and schedule requirements. Researches market conditions and similar solicitations.
• Is responsible for collecting all stakeholder feedback, editing documents, selecting appropriate suppliers, posting solicitation, addendums and questions/answers to electronic bid notification web site.
• Conducts all pre-bid meetings, responds to supplier questions and tabulates responses. Shares responses with internal customers and employees making recommendations where needed. Conducts all committee meetings, supplier presentations, and vendor fairs.
• Solicits and provides project life of contract costs or total cost of ownership when multiple variables exist and contract period is multiple years.
• Is responsible for final negotiations for Request for Proposals, Invitations to Negotiate, or when a single response is received. Prepares and uploads agenda and supporting documents to automated agenda software.
• Analyzes tabulations, resolves vendor minor irregularities, ensures responses contain all necessary paperwork and sign-offs.
• Is responsible for setting up contract information in Lawson ERP software ensuring contract renewal information and enters multiple awards. Updates Procurement Officer after completion.
• Maintains all records from inception to contract completion.
• Responds to all public records requests and possible vendor protests.
• Maintains the integrity of ERP software information regarding agreements, item information, and required purchase order information.
• Provides guidance, training, and motivation to Procurement Assistants.
• Performs post audits on contracts and ensures contract compliance.
• Assists with informal bid solicitations, source planning, and problem resolution with end-users and vendors.
• Monitors the service level and performance of vendors.
• Performs any other duties as assigned.
• Note:
  
  This list is not exhaustive and may change as determined by the needs of the district.

• Experience:
  
  Two (2) years of increasingly responsible experience in purchasing.
• Language Skills:
  Reads and interprets general business and professional journals, technical procedures, or regulations. Writes reports, correspondence, and manuals. Effectively presents and responds to questions from managers and the public.
• Mathematical Skills:
  Calculates figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Applies concepts of basic algebra and geometry.
• Reasoning Ability:
  Solves practical problems and deals with a variety of concrete variables in situations where only limited standardization exists. Interprets a variety of instructions furnished in written, oral, diagram, or schedule form.
• Computer Skills:
  Microsoft Office, and district data systems.

Physical

Activities:

Standing, walking, sitting, handling,…