Contracts Management Associate; Procurement Services

Job Category:
Purchasing

Degree Level: High School or GED

Job Description:

Performs duties of moderate complexity assisting and monitoring the various aspects of contract related activities.

$39,312 – $55,078

The ideal candidate work requires strong computer and writing skills, and the exercise of initiative and independent judgment with advanced analytical work with or without the help of technology to understand, analyze and provide solutions with regard to the structure, policies, processes and operations of an organization, project or program, to achieve the desired goals.

• Customer Commitment – Proactively seeks to understand the needs of the customers and provide the highest standards of service.
• Dedication to Professionalism and Integrity – Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
• Organizational Excellence – Takes ownership for excellence through one’s personal effectiveness and dedication to the continuous improvement of our operations.
• Success through Teamwork – Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

• Graduation from high school or possession of a GED certificate; and
• Five years of experience paring or monitoring contracts; or
• An equivalent combination of education (not less than a high school diploma/GED), training, and experience that would reasonably be expected to provide the job related competencies noted.

Note:

The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

• Supports budget and expenditure reporting on capital and operating budget projects at the activity level and supports the project budget planning process.
• Prepares scheduled reports on capital and operating budget projects.
• Maintains the master project schedule; advises managers of key deadlines to keep projects on established schedules.
• Assists with preparation of contracts, agreements, change orders and amendments; trains and directs staff members to support the process.
• Monitors process bids and quotations, coordinates changes to existing specifications, and translates input received into bid document language.
• Represents the department at pre-bid conferences and bid openings.
• Initiates requisitions for processing of work order revisions and maintains an updated spreadsheet to inform Project Manager on status of work orders.
• Processes contractual or final payments for design and/or construction projects to ensure that payment applications adhere to financial and contractual aspects of the contract.
• Process department work orders for various capital and operating projects. Review vendor submissions for contractual rate increases.
• Assist various contractors with questions regarding contractual proposal submission. Assist with agenda item preparation.
• Performs other related duties as assigned.

• Knowledge of County, State and Federal laws, guidelines and requirements governing contract structure, procedure, and content.
• Knowledge of federal equal employment opportunity requirements as applicable to contracting.
• Knowledge of formats and styles used in legal documents.
• Knowledge of the principles and practices of accounting.
• Ability to read, understand, and interpret legal documents.
• Ability to communicate effectively both orally and in writing.
• Ability to work effectively with others.

• Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).
• Tasks may involve extended periods of time at a keyboard or workstation.
• Work is performed in standard office…