Academic Services Administrator

Academic Services Administrator (Finance)

This position supports the administration of academic programs by overseeing curriculum approvals, catalog accuracy, and academic systems in compliance with university, state, and federal requirements. The role serves as the college approver in Curriculog for undergraduate and graduate programs, supports catalog updates aligned with the State Course Numbering System (SCNS), and coordinates with the Registrar's Office to resolve Banner and catalog discrepancies.

The position also tracks curriculum approval timelines and supports accurate course scheduling, including attributes, funding codes, distance learning indicators, and fees.

In addition, the role provides operational guidance to academic advisors and course schedulers, including support for General Education recertifications and backup coverage for academic compliance functions. The position also supports textbook adoption processes by coordinating faculty submissions and monitoring compliance. Additionally, it supports the academic programs to meet the Board of Governors (BOG) and USF requirements by tracking syllabus submissions in Canvas and maintaining syllabus records to support accreditation and audit needs.

Opened in 2025 and powered by a University of South Florida record $40 million gift from Arnie and Lauren Bellini, USF's Bellini College of Artificial Intelligence, Cybersecurity and Computing is the first in Florida, and among the first in the nation, to unify AI, cybersecurity, and computing within a single college. More than 65 faculty members focus on cutting‑edge research and educating 3,000+ bachelor’s, master’s, and doctoral students across 15 degree programs in computer science, cybersecurity, AI, information technology, and computer engineering.

The college emphasizes industry‑relevant education and experiential learning to prepare students for real‑world challenges. It also serves as the central hub for AI and cybersecurity research and teaching at USF, collaborating with colleges and units across the university.

• Bachelor’s degree in education or a field of study related to academic planning and curriculum management.
• Minimum of three (2) years of relevant academic experience. (
  
  Note:
  
  stated as 2 years but requirement stands.)
• Four years of direct experience can substitute for a bachelor’s degree.

Senate Bill 1310 – The Florida Senate is conditional upon meeting all employment eligibility requirements in the U.S. The following work experience substitutions apply: (a) Two years for an associate degree; (b) Four years for a bachelor’s degree; (c) Six years for a master’s degree; (d) Seven years for a professional degree; (e) Nine years for a doctoral degree. Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.

Strong organizational and prioritization skills. Detail‑oriented and adept at meeting deadlines while managing multiple tasks. Demonstrates clear and effective communication, both orally and in writing. Possesses a solid understanding of programmatic accreditation requirements, policies, and procedures to ensure compliance and support institutional goals.

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No.

1 among the state's 12 public universities. Our first‑class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

The University of South Florida is a top‑ranked research university serving approximately 50,000 students from…