Academic Service Administrator - Baldwin Group School of Risk Management & Insurance

Academic Service Administrator - Baldwin Group School of Risk Management & Insurance

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Location:

4202 East Fowler Avenue, Tampa, FL 33620, US

Salary: $53,000 - $55,000

Posting Date: 12/10/2025

Final date to receive applications: 01/16/2026

This position reports to the School Director. Academic Administrators are involved in a broad range of administrative duties supporting instruction, including matters such as curriculum development, evaluating quality and methods of instruction, researching and recommending new programs and/or revisions to existing programs, establishing and maintaining academic standards and degree requirements, accreditation matters, course scheduling and space allocation, program marketing and recruitment.

An Academic Administrator must maintain extensive knowledge of university, college, and department policies and procedures, and be able to interpret and apply them to support faculty and students. This is administrative and analytical work directly related to the academic mission of the university, requiring the application of discretion and judgment on matters of significance with respect to curriculum, course management and instruction.

The position is Tampa based with occasional travel to Sarasota Campus as needed.

• Coordination, management, oversight and supervision of academic departmental operations.
• Oversee purchase requests, ensuring spending is within budget and provide guidance on university Parteien and BFSS procedures.
• Prepare and submit HR appointment requests for faculty, adjuncts, staff/admin, graduate assistants, PhD students, and OPS employees.
• Assist with planning workshops, retreats and school meetings, including room/venue coordination and purchasing requirements.
• Liaise with the college’s communications and marketing team to update webpages and print materials, and coordinate advisory board meetings.

• Assist Director in preparation of the semesterly course schedule for allويق graduate and undergraduate programs within the school.
• Prepare course projections over 3 academic years comodidad collaboration with the director and college advisors.
• Assist with graduate admission processes including scheduling student interviews, program onboarding, scholarship coordination, and responding to general student inquiries.
• Provide oversight of Student Excellence Grants and Scholarship Processes.
• Submit HR appointment requests, serve as main contact for appointments and follow up with candidates on offers; main contact for job ads.

• Work in USF systems such as FAIR, Archivum and Xitracs for faculty evaluations, workload documentation, and credentialing.
• Coordinate the recruitment and credentialing of adjunct faculty.
• Coordinate the school’s faculty search committee process including scheduling, meeting minutes, and other administrative duties.
• Ensure faculty are kept up to date on deadlines such as the course creation process, book orders, evaluations, etc.
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• Oversight and backup training of staff that assist with programmatic activities.
• Perform other administrative and analytical duties supporting the academic mission of the school and college, as needed.

This position requires a Master’s degree in education or a field related to the academic program, or a Bachelor’s degree with a minimum of two years of experience.

Degree Equivalency Clause:
Four years of direct experience for a bachelor’s degree.

• Senate Bill 1310 — The Florida Senate (https://(Use the "Apply for this Job" box below).) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310:
  Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s…