Payroll and Speciallist

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Full Time - Exempt Fr/Md-Lvl Off & Mgrs Tampa, FL, US

The Payroll & Benefits Specialist is responsible for managing and overseeing The Florida Aquarium’s (TFA) payroll processes and employee benefits administration. This role involves ensuring accurate and timely processing of payroll, maintaining compliance with federal and state regulations, and managing various employee benefits programs.

The ideal candidate is innovative and highly detail-oriented and will work closely with the Human Resources (HR) team to ensure that payroll and benefits operations run smoothly and efficiently.

• Prepare and process bi-weekly payroll for all employees using ADP Workforce Now.
• Ensure accurate payroll calculations, including deductions, reimbursements, retirement matches, overtime, grants, commissions, etc.
• Maintain accurate payroll records and ensure compliance with federal, state, and local payroll regulations.
• Responsible for addressing payroll inquiries from leaders and employees and ensuring any related issues are resolved in a timely manner.
• Administer employee benefits programs, including health, dental, and vision benefits, additional voluntary benefits, and employee leave benefits through FMLA and/or Disability Insurances.
• Champion all elements of annual open enrollment process with benefits providers and systems to ensure accurate enrollment and a seamless experience for employees.
• Responsible for assisting employees with any benefits-related inquiries and ensuring any related issues are resolved in a timely manner.
• Responsible for planning and facilitating semi-annual employee health fairs and wellbeing initiatives.
• Ensure compliance with benefits regulations, including ACA, ERISA, COBRA, and HIPAA.
• Assist with audits and reporting related to payroll and benefits.
• Work closely with the Finance team to reconcile invoices from benefits providers
• Maintain confidentiality and ensure secure handling of employee information.
• Assist Director of HR with system integrations and implementations related to payroll and benefits for all new acquisitions.
• Work closely with the HR team during the transition of newly acquired practices to ensure seamless integration into existing payroll and benefits systems.
• Prepare and submit required payroll and benefits reports to government agencies and grantors, as required.
• Assist with the onboarding process for new hires, including benefits orientation.
• Collaborate with the HR team to develop and implement policies and procedures related to payroll and benefits.
• Aide in the planning and facilitation of Team Member appreciation events.
• Provide support for other HR functions as needed.
• Supports TFA’s Shared Purpose by participating in a Conservation Day of Action shift on an annual basis.
• Embrace and actively demonstrate TFA’s Core Values, ensuring they guide daily decision-making, professional conduct, and collaboration across all teams.
• Delivers extraordinary internal customer service to all team members, and external customer service to all aquarium guests.
• Performs other duties as assigned or required.

• Bachelor’s Degree in Human Resources, Business Administration, Accounting or related field preferred.
• Minimum of 5 years of experience in payroll and benefits administration.
• Experience with ADP Workforce Now or similar payroll software a plus, but not required.
• Knowledge of federal, state, and local payroll regulations.
• Understanding of employee benefits programs and compliance requirements.
• Experience with system integrations and…