Costpoint Data Entry & Receiving Specialist

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Tampa, FL, Tampa, FL, US

Founded in 2010 and headquartered in Tampa, FL, OWT Global is an SBA Small Business delivering reliable, operationally proven expertise and mission-focused support to the U.S. Government, industry partners, and commercial clients. Recognized as a Top Workplace by the Tampa Bay Times from 2022–2026, OWT Global specializes in deployed Field Services, Engineering Support, RDT&E, Technical Program & Project Management, logistics, maintenance, training, and operational support for advanced technologies and mission systems across Unmanned Systems (UxS), Command, Control, Communications, Computers, Cyber, Intelligence, Surveillance, and Reconnaissance (C5

ISR), and Air Domain Awareness & Defense (ADAD) mission areas. Our unique services-first and vendor-agnostic approach provides customers with dedication, quality, flexibility, and reliability from a partner that prioritizes mission success above all else. OWT Global proudly supports the DoW Skill Bridge Program, helping transitioning service members move into civilian careers. With a workforce comprised of more than 90% veterans from the very operational communities we support, our team brings unmatched mission understanding, operational experience, and technical expertise to every effort.

OWT Global LLC is seeking a detail oriented Costpoint Data Entry & Receiving Specialist to support accurate and timely data entry within Deltek Costpoint. This position will assist Finance, Project Controls, Contracts, Procurement, and Operations teams by entering, validating, maintaining, and updating project, contract, procurement, vendor, labor, and financial data in Costpoint. The role also includes critical receiving and fixed asset support responsibilities to ensure proper custody, configuration, and record establishment before equipment is released to end users.

This is a full time, non exempt position reporting to the Director of Business Operations.

• Enter, update, and maintain data in Deltek Costpoint in accordance with company procedures and internal controls.
• Support project setup, contract setup, customer/vendor records, purchase requisitions, purchase orders, employee/project charging data, and other Costpoint related records as assigned.
• Review source documents for completeness, accuracy, and proper approvals before entering data.
• Validate entered data against supporting documentation to identify errors, omissions, or inconsistencies.
• Assist with maintaining project, labor, procurement, and financial records in support of operational and reporting requirements.
• Coordinate with Finance, Contracts, Procurement, Project Management, and Operations personnel to resolve data discrepancies.
• Support routine data cleanup, record maintenance, and quality control reviews.
• Follow established SOPs, approval workflows, and segregation of duties requirements.
• Maintain confidentiality of employee, financial, contract, and company sensitive information.
• Assist with preparing reports, logs, trackers, or reconciliations as needed.
• Maintain documentation that demonstrates custody and release through the chain:
  Vendor → Information Technology → Fixed Asset Establishment → Configuration → End User; do not facilitate direct to user shipments outside the SOP process.
• Confirm that the Fixed Asset Master Record is established in Deltek Costpoint before issuance and that records reflect the correct project, organization, and intended user as required.
• Log and promptly notify Procurement of any discrepancies, damage, incorrect configuration, or quantity variances identified during receiving review.
• Compile and transmit complete receiving data (manufacturer/model, serial number, PR/PO references, project, organization, user, and total purchase cost including shipping, tax, and other costs) to Finance/Accounting to establish the Fixed Asset Master Record prior to release to the end user.
• Capture and record manufacturer serial numbers and any unique hardware identifiers in intake logs or templates used for Costpoint asset establishment.
• Support IT-controlled receiving by verifying that received equipment matches the applicable Purchase Order, including manufacturer, model, configuration, quantity, and pricing attachments.
• Perform other…