Insurance Compliance Specialist

Position Summary The Insurance Compliance Specialist – Licensing plays a critical role in ensuring the firm remains compliant with state insurance regulations by managing and maintaining the licensure status of our colleagues and business entities across various jurisdictions. This position is responsible for overseeing the end-to-end licensing lifecycle, including facilitating pre-licensing education and exams, submitting license applications and renewals, managing agency affiliations, and monitoring continuing education requirements.

The Specialist also ensures all licensing data is accurately maintained in the system of record and supports internal audits, regulatory inquiries, and departmental projects.

• Licensing Facilitate pre-license education and exams
• Complete and submit license applications
• Complete and submit license renewals
• Process resident state changes, ensuring timely license reconciliation between prior and new states of residence
• Manage colleague contact changes on file with states and the system of record, including name, address, email, and phone updates
• Monitor Producer and Adjuster Reportable Actions
• Submit and track required agency affiliations for both business entities and individual producers
• Process Designated Responsible Licensed Producer (DRLP) updates and changes as needed
• Monitor colleagues' Continuing Education and facilitate access to the CE vendor
• Manage business entity licensing, including new applications, renewals, and maintaining accurate lines of authority and affiliations across states
• Maintain Secretary of State (SOS) registrations and filings for business entities, including monitoring good standing status and completing annual reports
• Update and ensure accuracy of data within the Licensing System of Record
• Pull and distribute licensing reports as required by the business, including leadership, audit, and operational requests
• At the direction of Leadership, assist with licensing-related projects
• Participate in development of processes and procedures and process improvement initiatives
• Conduct internal audits of licensing records to ensure compliance with state regulations and company policy
• Serve as a point of contact for licensing inquiries from colleagues, carriers, and regulators
• Provide guidance on licensing requirements and state-specific nuances
• Prepare documentation and respond to state DOI audits or inquiries as needed

The Baldwin Group is a cohesive group of experts in business insurance, employee benefits, retirement planning, and all areas of private and personal insurance. Since 2011, we’ve evolved from a local business into a national firm with a vast network of specializations serving two million clients across the country. At The Baldwin Group, we provide solutions so our clients can pursue what’s possible for themselves, their families, and their businesses.

Whether renting a first apartment, opening a small business or taking a company public, we offer solutions to support clients at every step of their journey giving them peace of mind to pursue their purpose, passion, and dreams.

We Protect the Possible.

The Baldwin Group is an equal employment opportunity firm and strives to comply with all laws prohibiting discrimination based on race, color, religion, age, sex (including sexual orientation and gender identity), national origin or ancestry, disability, military status, marital status, and any other category protected by federal, state, or local laws. All such discrimination is unlawful, and all persons involved in the operations of the firm are prohibited from engaging in this conduct.