Specialist, Invoice Compliance

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers operating from more than 40 locations, working around the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.

It’s not just about our global network of offices; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work.

Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Our people represent 90 nationalities and speak 80 languages.

The Global Finance team is led by the Firm's CFO, Steve Wrede, and is made up of approximately 280 team members around the world. Committed to our 2020 strategy for profitable growth, our core functions include billing and collecting Firm invoices, statutory accounting for the Firm and for individual offices, creating and distributing management reports, processing payments to vendors or reimbursements to employees and managing for our people.

Together, we work seamlessly across our network of offices and countries where we operate. Ours is a multicultural, dynamic, and supportive team, where everyone’s contribution is welcome and where we share a mutual ambition to achieve our goals and take the Firm from strength to strength.

Our team’s remit includes partner compensation and the maintenance of partner equity accounts; strategic procurement of vendor services; global tax strategies; inventory management, and finally analysis of the profitability of clients, matters and groups of timekeeper. We work with partners and with other business services groups to establish hourly billing rates as well as client-specific fee arrangements. Our Treasury team is responsible for global cash management, foreign currencies and hedging.

In consultation with Firm leaders, we set annual global revenue and expense budgets across Regional Sections and offices, including legal and business service departments. The team continuously reviews expenditures throughout the year to ensure that the Firm's resources are being used efficiently.

The Invoice Compliance Specialist is responsible for the intake, review and processing of outside counsel invoices on behalf of one of the Firm’s key clients. The candidate will be responsible for the first level review of all local counsel time worked across the portfolio of matters. This will require in depth knowledge of each matter including an overview of the legal service provided and key stakeholders within the internal and external client teams.

The ideal individual must be a detail-oriented thinker who thrives in a fast-paced environment while working cross-functionally to ensure the success of the Firm and its client. Priorities will include communication with outside counsel directly on invoice management both domestically and internationally.

The successful candidate will have exceptional attention to detail, along with strong critical thinking, problem solving and time management skills.

• Thorough understanding of payables, billing, collections and receivable processes and procedures
• Processing of monthly local counsel invoices in over 75 countries for compliance with client counsel guidelines
• Track and submit local counsel invoices for relevant lawyer review and approval workflows, up to and including negotiating discounts of inefficient invoices with local counsel where appropriate, and forwarding to Accounts Payable for payment once complete
• Generate reports for clients, partners, inventory teams, Firm management and other internal parties to track local counsel invoices and other key…