Materials Management Assistant

Job Details:

Job Location:

Crisis Center of Tampa Bay
- Tampa, FL 33613, Position Type:
Full Time, Education Level: High School, Travel Percentage:
None, Job Shift: Day, Job Category:
Other, Position Summary

The Crisis Center of Tampa Bay brings help, hope and healing to people facing serious life challenges or trauma resulting from sexual assault or abuse, domestic violence, financial distress, substance abuse, medical emergency, suicidal thoughts, emotional or situational problems. The Materials Management Assistant is accountable for the stocking, equipping, and cleaning of all Trans Care vehicles as well as asset management and inventory control.

This position reports to the Materials Management Coordinator and the Fleet Manager in his or her absence.

• Responsible for establishing processes and procedures that result in the timely deployment of Trans Care vehicles by ensuring the proper stocking of equipment and supplies necessary to operate within state and local regulations. Also, to oversee the asset tracking and inventory control programs and process. This position directly assists Trans Care with the ability to serve the public efficiently and properly.
• Participates in the performance quality improvement (PQI) process and uses data to improve services and outcomes.

• Responsible for back-office duties related to inventory and assets.
• Perform the necessary work of all functions pertinent to preparing and equipping vehicles for timely deployment.
• Responsible for receiving and stocking inventory, monitoring par levels, purchasing recommendations, deliveries, and other assigned projects.
• Maintain the vehicle check sheet with the supply par levels, appropriate supply and units of measure.
• Perform quality control checks monthly on all vehicles and supplies related to viability and expiration.
• Process all upload and download of supplies to the system.
• Ensure all electronic equipment is fully charged and ready for deployment, when needed.
• Report and log violations and discrepancies related to vehicle condition after use by crews. Monitor equipment and hardware for signs of misuse or damage, and report that to the Materials Management Coordinator and supervisor as soon as possible.
• Communicate any issue or concern involving supplies, equipment, vehicles, or deployment with the Fleet Manager or Materials Management Coordinator, including damage or improper use of assets by employees.
• Maintain a safe and clean work environment, both inside and outside the facility. Perform general housekeeping duties such as sweeping, mopping, and emptying trash and Biohazard containers.
• Responsible for complying with all local, state, and federal laws (i.e., state and county inventory levels, HIPAA, and OSHA).
• Ensure compliance with all company policies and procedures (i.e., SOPs, environmental audits, unit reviews, etc.).
• Establish and maintain positive working relationships with all levels of staff to ensure maximum communication and cooperation.
• Participate in departmental and company meetings, as required.
• Performs other such duties as may be required.

• Cooperation/Teamwork
  - Works toward win/win solutions. Deals with conflict collaboratively. Discusses root causes underlying the problem. Develops effective working relationships.
• Engaging Communication
  - Relates to people in an open, honest, sincere manner. Treats people with respect. Is friendly and approachable. Listens attentively to others. Communicates ideas clearly. Communicates appropriately with leadership and coworkers.
• Customer Service (Internal & External) - Recognizes and attends to important details with accuracy and efficiency.…