Grants Program Supervisor

Salary $44.48 - $66.66/hour; $7,709.87 - $11,554.40/month; $92,518.40 - $/year

This is complex supervisory work coordinating and supporting operations of a team of professionals in service of the City of Tampa and the City's strategic objectives in a centralized budget and financial planning office.

An employee in this class is responsible for the variety of tasksassociated with team development and supervision in support of the city's grantand similar programs. Tasks are of a high degree of difficulty and complexity and include training, coaching, advising, developing, disciplining, mentoring,and leading a team of specialized professionals in the field of grants orgrant-related programs. Employees of this class are expected to maintain relationships with administrators, management, and other personnel affected bytheir programs.

Employee will also be required to train or advise personnel onother teams of relevant processes and procedures as necessary. While this position is performed under general supervision, employees must exerciseconsiderable initiative and independent judgment. Employees in this position must complete significant projects using proven and documented methodologies,report regularly on plans and work, and generate and present reports on avariety of subjects. Work is reviewed through conferences, documents submitted,and results obtained.

Create and maintain long-term business relationships with external parties to includeprivate foundations, federal governmental agencies, state governmentalagencies, and various local agencies that could potentially partner with thecity;
Identify and cultivate relationships with new and potential fundingagencies.

Usesavailable data and determines whether the goals and requirements of a fundingopportunity are compatible with the goals and requirements of the city.

Reviews applications for accuracy,compliance, and requirements prior to submission.

Support the development ofthe grant-funded budget by offering guidance and input.

Monitor grantcompliance in accordance with federal, state, local, and organizational policy.

Providecapacity building for the team through on-the-job training in writing,reporting, procurement, budgeting and other topics as needed.

Identify and develop strategies to optimize the grants administration process; serve asliaison and point of contact to grantors and other external funding partners.

Manage allonline grant management portal users and access; ensure updates and compliance with all relevant requirements.

Reviewand maintain grants procedures and policy on an annual basis.

Assists with preparation of annual,quarterly, and monthly budget reports, plans, and projections for all grantrelated appropriations; support personnel in the management of grants;
Assists with reconciling the City's financial systems with various Federal and Statesgrants management systems;
Assists accounting staff in the preparation andreview of the City's Annual Single Audit and the Schedule of Expenditures of Federal Awards and State Financial Assistance.

Coordinate with staff internally on a regular basis and throughout the organization as required on efforts and significantevents, such as opportunities for funding, notices of award, progress updates,regular status reports on ongoing projects, and other similar actions.

Leads efforts associated with recovery fromemergencies, disasters, or related events and serves as point of contract for recovery support organizations such as the Federal Emergency Management Agency(FEMA), Florida Division of Emergency Management (FDEM), private insurance, andothers; gathers costs and prepares reimbursement requests with supporting documentation; assists with mutual aid deployment reimbursements; report onstatus of recovery efforts orally or in writing.

Serve as a representative of the organization to external community boards and committees, including Local Mitigation Strategy Working Group, State and Federal Lobbying action groups, and others.

Develops and maintains athorough understanding of city resources and processes through independentresearch and communication with all levels of staff.

Works…