Executive Assistant to C-Suite​/Chief of Staff

Position: Executive Assistant to the C-Suite/Chief of Staff
The Executive Assistant to C-Suite/Chief of Staff is an exempt position critical in supporting C-Suite Executive and assisting with overseeing the organization's operations. This position serves as a key advisor and right-hand person to the C-Suite Executive, responsible for driving strategic initiatives, enhancing organizational performance, facilitating communication across departments, fostering innovation, and ensuring smooth execution of the company's vision by overseeing projects and aligning teams to achieve organizational goals.

Representing executives to others, arranging travel and correspondence, scheduling meetings, and providing information management support. Critical responsibility will be to limit overload to ensure communication lines are fast and effective and all incoming and outgoing correspondence is properly routed or handled in a timely and professional manner.

Executive Support & Communication:

• Serve as the primary point of contact for all professional communication on behalf of C-Suite executive.
• Draft and proofread high-volume emails, letters, and professional documents.
• Coordinate with internal and external stakeholders for seamless communication.
• Manage the C-Suite's calendar, meetings, appointments, and travel arrangements.
• Ensure the C-Suite is fully prepared for meetings and engagements.
• Supervise a team of four admins, delegate tasks, and ensure project deadlines are met.

Strategic Planning & Operations:

• Collaborate with the C-Suite and executive team to develop and implement strategic goals.
• Align initiatives with the organization's mission and long-term vision.
• Prepare progress and outcome reports for stakeholders.
• Guide, coach, and evaluate staff performance while implementing capacity-building initiatives.

Project & Performance Management:

• Oversee planning, execution, and completion of key projects within scope, time, and budget.
• Implement agile project management frameworks to improve operational efficiency.
• Develop and monitor key performance indicators (KPIs) to track organizational progress.
• Lead the implementation of performance management systems to enhance overall efficiency.
• Oversee monthly data reporting to ensure accuracy and timely deliverables.

Skills & Technical Proficiency:

• Strong communication, writing, and public relations skills.
• High attention to detail and ability to thrive in a fast-paced environment.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, One Drive, PowerPoint) and cloud-based tools such as Dropbox, Docu Sign, and Adobe.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field.
• 5+ years of experience in executive support, strategic planning, or operations management.
• Proven experience in a leadership or Chief of Staff role within a fast-paced organization.
• Strong leadership, decision-making, and problem-solving abilities.
• Experience managing and mentoring teams, with a focus on performance and efficiency.
• Proven ability to manage relationships with internal and external stakeholders.
• Experience overseeing projects and driving organizational efficiency.
• Excellent verbal and written communication skills, with experience drafting high-volume professional correspondence.
• Ability to multitask, prioritize, and work under pressure in a fast-paced environment.
• High attention to detail with strong analytical and organizational skills.
• Aptitude for learning and adapting to new technologies and software.

Job Type: Full-time

Pay: $80,000 to $90,000 DOE

Benefits:

• Health insurance
• Paid time off
• Holiday Pay
• Dental insurance
• Life insurance
• Vision insurance

Schedule: 40-50 Hour/Week/Weekend availability

Work Location: In person