Foundation Coordinator

$45,000-$55,000 depending on experience

The Foundation Coordinator serves as a vital member of the Ibis Healthcare Foundation team, supporting the organization's fundraising, communications, donor engagement, and operational initiatives. Ibis Healthcare was formed through the merger of Gracepoint Wellness and Cove Behavioral Health and provides critical services in behavioral health, substance use treatment, community health, affordable housing, and supportive services throughout the Tampa Bay region.

This position is responsible for coordinating day-to-day foundation operations while independently managing donor stewardship activities, fundraising communications, events, database administration, and board engagement. The Coordinator will lead projects from planning through execution, maintain strong relationships with internal and external stakeholders, and partner in advancing the Foundation's philanthropic goals.

The ideal candidate is highly organized, self-motivated, detail-oriented, and capable of managing multiple priorities in a fast-paced nonprofit environment.

• Serve as the primary administrator of the Foundation's donor database, ensuring accurate and timely gift processing, reporting, and record management.
• Manage gift entry, pledge tracking, donor acknowledgements, tax receipts, and related documentation.
• Maintain data integrity through ongoing audits, record updates, and process improvements.
• Generate donor, campaign, and financial reports to support fundraising strategy and decision‑making.
• Coordinate donor stewardship activities, including recognition efforts, personalized communications, and engagement opportunities.
• Support moves management initiatives by tracking donor interactions and assisting with cultivation strategies.

• Coordinate the planning and execution of fundraising events, donor cultivation activities, and community engagement opportunities.
• Develop project timelines, manage event logistics, oversee vendor relationships, monitor budgets, and ensure successful event implementation.
• Collaborate with staff, volunteers, sponsors, and community partners to achieve event goals.
• Recruit, manage, and oversee volunteers during events.
• Evaluate event outcomes and prepare post‑event reports and recommendations.
• Participate in Foundation events as needed, including occasional evenings and weekends.

• Develop and implement content for donor communications, social media platforms, newsletters, fundraising campaigns, and marketing materials.
• Maintain a strategic social media and communications calendar that supports fundraising priorities, donor engagement, and organizational awareness.
• Coordinate storytelling initiatives that highlight the impact of Ibis Healthcare programs and philanthropic investments.
• Monitor engagement metrics and recommend opportunities to strengthen outreach and visibility.

• Coordinate Foundation board and committee activities, including meeting scheduling, agenda preparation, materials distribution, and follow‑up actions.
• Prepare reports, presentations, briefing materials, meeting minutes, and fundraising updates for leadership and board members.
• Manage Foundation project timelines and ensure timely completion of operational and fundraising initiatives.
• Identify opportunities to improve administrative processes, donor experience, and internal workflows.
• Serve as a liaison between Foundation leadership, organizational departments, volunteers, and external stakeholders.

• Support annual fundraising campaigns, donor recognition programs, sponsorship initiatives,…