Project Administrator

We are currently recruiting for a Project Administrator to join our fantastic team at our site based in Heathrow Midlands or Birchwood Park. If you are passionate about a rewarding career in Forensic testing and want to use your expertise to its full potential then this is a great opportunity to join a well-established and successful market leading company with over 30 years experience in providing Forensic Services to the Police forces of England and Wales as well as other commercial organisations and public sector bodies.

This is a truly exciting time to begin or continue your career with our first-class business as a Project Administrator. This dynamic position blends strategic project coordination with high-level business support ensuring the effective operation and delivery of key initiatives within the organisation. Working closely with senior leadership the role contributes directly to the execution of business priorities and the smooth running of cross-functional workflows.

Success will require outstanding organisational capabilities sound judgement initiative and a proactive approach to continuous improvement.

• Coordinate and monitor strategic projects supporting planning and delivery
• Develop and maintain project documentation schedules and performance updates
• Enable effective cross-departmental communication and accountability
• Organise and facilitate workshops, reviews and project meetings
• Identify operational risks, flag delays and propose corrective actions
• Collate data and insights for business intelligence reports and dashboards
• Diary management for business line leadership team engagements
• Support preparation of meetings including attendees, agendas, records and action tracking
• Contribute to internal and external communications including briefings and presentations
• Prepare stakeholders for key business engagements and interactions
• Handle sensitive records and information with discretion and care
• Monitor priorities and key deadlines to ensure leadership alignment

• Background in high-paced administrative or operational environments
• Excellent organisational and prioritisation abilities
• Clear and confident communication skills across stakeholders
• Strong working knowledge of Microsoft Office Suite and project management tools
• Creation and management of complex projects including:
  • Time lines and milestone creation and tracking
  • Action collation and dissemination
  • Action follow up and reporting
  • Stakeholder management both internal including executive level and the wider stakeholder management landscape
• Ability to operate across multiple sites and work streams within a virtual environment
• Professional approach to handling strictly sensitive or confidential information
• Ability to multitask and respond effectively to competing demands

• Proactive and self-directed with a hands‑on approach
• Detail‑conscious with strategic awareness
• Collaborative mindset with a focus on team outcomes
• Resilient and composed under pressure
• Agile and solutions‑focused problem solver

• Life Assurance (3 times annual salary)
• Scottish Widows Company Pension Plan
• 25 days annual leave plus bank holidays (increasing to a maximum of 30 days)
• Holiday buy and sell scheme
• Employee length of service awards and yearly recognition schemes celebrating work anniversaries here at EFS
• Employee technology scheme
• Discount vouchers and flexi reward points on our employee wellness hub
• Perkbox membership allowing you to save money all year round on a wide range of perks such as supermarket savings, days out or your daily coffee via discount vouchers and flexi reward points along with access to our employee wellness hub
• Learning and study support
• Employee Assistance Programme
• Health Cash Plan membership
• Enhanced company sick maternity and paternity pay scheme
• Refer a friend scheme
• Cycle to work scheme
• Give As You Earn (GAYE) Scheme
• Free on-site car parking (depending on the site location)

Due to the highly sensitive nature of the work we undertake on‑site applicants should note that security clearance will be required for this role. To gain security clearance you…