Admin Maintenance

DO YOU ENJOY ORGANIZING THINGS, COORDINATING WITH PEOPLE, AND MAKING SURE EVERYTHING RUNS SMOOTHLY?

We’re not looking for someone who only handles paperwork.

We’re looking for someone who can keep operations organized, support our technical team, and ensure every maintenance project is properly documented and followed up.

At Maxwell Infinity Services, you’ll play an important role in supporting elevator maintenance and sparepart services across Indonesia — helping customers, technicians, vendors, and management stay connected through accurate administration and coordination.

If you enjoy working with details, managing documents, and supporting operational activities, keep reading.

• Manage and maintain customer databases for maintenance service activities
• Prepare and process Service Maintenance Contracts
• Create quotations for spare parts and maintenance-related services
• Prepare invoices and monitor billing documentation
• Distribute invoices and related documents to customers
• Coordinate with technicians regarding maintenance schedules, sparepart requirements, and service reports
• Handle Work Orders (WO) and coordinate with vendors when required
• Organize and maintain filing systems for maintenance reports, checklists, contracts, and project documents
• Manage petty cash transactions and reimbursement requests
• Calculate technician overtime and prepare supporting documentation
• Prepare Budget Plans (RAB) and payment requests for suppliers and vendors
• Follow up outstanding payments and assist in collection activities
• Handle business correspondence and administrative documentation

• Minimum D3/S1 education in Administration, Management, Accounting, or related fields
• Experience in Administration, Maintenance Administration, Service Administration, or similar positions is preferred
• Strong organizational and administrative skills
• Detail-oriented, responsible, and able to manage multiple tasks simultaneously
• Good communication and coordination skills
• Comfortable working with documents, reports, invoices, and contracts
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Able to communicate in English, both written and verbal
• Able to work independently as well as part of a team
• Fast learner with a proactive attitude

• Competitive salary package
• Supportive and professional working environment
• Opportunity to learn and grow in the elevator maintenance industry
• Direct involvement in commercial and residential maintenance projects
• Career development opportunities within the company
• Valuable experience working with customers, vendors, and technical teams

Ready to grow with us? Send your CV and application today.

We’re looking for someone who is organized, dependable, and ready to become a key support member of our operations team.

This is more than just administration.

This is about keeping projects organized, supporting operations, and ensuring every service runs efficiently.

Are you ready?