Student Registration Administration

This position involves coordinating examination scheduling, thesis defense activities, and student registration processes to ensure timely and accurate implementation.

• Carry out confirmation with examination scheduling team to ensure examination schedule will be uploaded to BINUSMAYA two weeks before exam period.
• Carry out confirmation with examination scheduling team to ensure the implementation of thesis defense schedule is run well.
• Announce the thesis defense schedule to students.
• Conduct all activities related to Formulir Isian ijazah (FII), including checking for changes in students FII and entering the changes into the system.
• Enter all the FII forms that have been signed by students.
• Follow up with students who have not submitted their FII forms by the deadline.
• Provide thesis examination schedule reminder (H-1) for thesis examiner.
• Prepare and check all documents needed for thesis defense (e.g., softcover, attendance list, score form, etc.).
• Support the examination and thesis defense process by providing all necessary forms/documents and facilities.
• Carry out confirmation with Biro Nilai to validate scores and thesis defense results.
• Ensure overall data confidentiality and documentation of related examination activities.
• Monitor preparation and day-to-day operational service implementation for examination activities.
• Suggest improvements to the information system to enhance efficiency and effectiveness.
• Ensure overall examination activities comply with valid regulations and procedures.
• Inform and propose to the student to take the class on their KRS.
• Assemble students to fill the class that is still under minimum capacity (e.g., sending message info blast, gather them from class).
• Ensure the KRSS and KRS submission is smooth by providing accurate information.
• Conduct KRSS and KRS filling test with IT Operation.
• Conduct confirmation with class scheduling team and guarantee schedule accuracy, correctness, and compliance with requirements.
• Evaluate and ensure that the results of data analysis from KRSS/KRS have been matched with student profile and requirements.
• Prepare documents required to conduct all activities related to registration process.
• Monitor the study plan registration process and timeline based on registration calendar.
• Validate student registration data.
• Ensure all student enrollment requests are correct and on time.
• Ensure the entire process of student enrollment is complete.
• Coordinate with scheduling officer for enrollment activities and constraints.
• Perform additional tasks as required by direct supervisor.
• Provide periodic report to direct supervisor.
• Compile, maintain, and file all reports, records, and other documents required.
• Perform all activities related to Quality Management System.
• Suggest improvement processes related to Student Services Center activities (especially related to time concern, effort, and cost).
• Record and maintain all documents related to Student Registration Administration.

• Minimum Diploma Degree (D3) or University Student (6th Semester)
• No work experience required