Administration ; Mandarin Speaker

We are looking for a meticulous and proactive HR & Operational Admin to manage daily human resources administration and office operations. This role focuses primarily on managing the full cycle of employee reimbursements, as well as recording and controlling office expenses. The successful candidate must have active Mandarin speaking and writing skills to facilitate smooth communication with management, vendors, and other stakeholders.

Process, verify, and manage all employee reimbursement claims (e.g., business travel, medical claims, and operational expenses) in compliance with company policies.

Record, monitor, and process payments for all office expenses, including utility bills, office supplies, pantry needs, and other facility requirements.

Manage the company's petty cash and ensure all transaction proofs (receipts/invoices) are archived accurately and neatly.

Prepare periodic (weekly/monthly) operational expense summary reports and coordinate closely with the Finance/Accounting department.

Act as the main point of contact in Mandarin (both spoken and written) for coordination with internal parties (management/head office) and external parties (vendors).

Support other HR and General Affairs (GA) administrative activities to ensure smooth daily office operations.

Minimum Diploma (D3) or Bachelor's Degree (S1) in Management, Business Administration, Accounting, Mandarin Literature, or a related field.

Minimum 1-2 years of working experience as an HR Admin, General Affairs, or Finance Admin (highly qualified fresh graduates are welcome to apply).

Must be fluent in Mandarin (Spoken and Written). Possessing an HSK certificate (minimum HSK 4 or equivalent) is a significant advantage.

Hands-on experience and a solid understanding of reimbursement processes and operational expense tracking.

Proficient in Microsoft Office, particularly Microsoft Excel (capable of using basic formulas, VLOOKUP, and Pivot Tables for data reporting).

Highly detail-oriented, honest, organized, and possesses strong basic numerical/financial skills.

Excellent communication skills, proactive, and able to work collaboratively in a team.

Competitive salary and compensation package.

Career growth opportunities in a fast-paced multicultural work environment.