General Affair Executive

Ensure office and warehouse facilities are maintained, general services operate effectively, assets are recorded, vendors are managed, and GA costs and reporting are controlled.

Key responsibilities

Monitor office, warehouse, utilities, AC, lighting, plumbing, security systems, and general facilities

Coordinate preventive and corrective maintenance, monitor follow-up actions, and maintain maintenance records

Obtain quotations, compare vendors, coordinate work, and evaluate service completion

Manage stationery, pantry, cleaning, security, courier, drinking water, and office operational needs

Maintain asset registers, tagging, handover, movement, stock-taking, and disposal documentation

Coordinate rack maintenance, signage, access control, and layout improvements with relevant departments

Prepare quotation comparisons, support PR/PO processes, and track deliveries and service completion

Record GA expenses, monitor spending, and identify cost-saving opportunities

Support company policies, workplace safety requirements, and resolution of facility-related findings

Maintain GA trackers and submit weekly/monthly reports on activities, issues, costs, and improvements

About you

Minimum Diploma (D3), preferably in Business Administration, Management, Engineering, or related field

Relevant experience in General Affairs, facilities, or maintenance coordination

Understanding of building facilities, utilities, and preventive maintenance

Experience coordinating vendors, contractors, and service providers

Knowledge of inventory, asset control, and handover documentation

Familiarity with quotation comparisons and PR/PO administration

Proficient in Microsoft Office, especially Excel, for trackers and reports

Strong communication, organisation, and problem-solving skills

Able to work independently and coordinate across departments

Experience supporting office and warehouse facilities is an advantage