Accounts Payable Clerk

Accounts Payable Specialist

This role focuses on processing, analyzing, and reconciling hospital bills and invoices within a fast-paced accounts payable environment. The Accounts Payable Specialist ensures invoices are coded accurately, complies with established AP policies and company guidelines, and supports the broader accounting team by meeting tight deadlines and assisting with special projects.

• Process, analyze, and reconcile hospital bills and vendor invoices in a timely and accurate manner.
• Code invoices to the correct general ledger accounts and cost centers in accordance with company policies.
• Follow established accounts payable policies, procedures, and company guidelines to ensure compliance and consistency.
• Communicate proactively with hospital vendors to research and resolve pricing discrepancies, invoice issues, and billing questions.
• Perform invoice processing using purchase orders and apply two-way and three-way matching where required.
• Reconcile invoices against purchase orders and receipts to verify accuracy before payment.
• Maintain organized and up-to-date vendor files and documentation for audit and reporting purposes.
• Support other accounting and finance projects as needed, adapting to changing priorities and tight deadlines.
• Prepare and assist with accounts payable reporting and invoice reconciliation as requested.
• Collaborate with other accounts payable and accounting team members to ensure smooth month-end and year-end processes.

• At least 2 years of hands-on accounts payable experience, including invoice processing.
• Proficiency in processing and coding invoices accurately to the correct accounts.
• Experience with purchase order-based invoicing and two-way or three-way matching.
• Strong skills in invoice reconciliation and resolving discrepancies with vendors.
• Working knowledge of accounts payable and accounts receivable processes.
• Proficiency with Microsoft Excel for data entry, tracking, and basic reporting.
• Ability to follow established AP policies, procedures, and company guidelines.
• Strong attention to detail and accuracy when handling high volumes of invoices.
• Ability to work under pressure and meet tight deadlines in a fast-paced environment.
• Effective verbal and written communication skills for interacting with vendors and internal teams.

• Associate or Bachelors degree in Accounting, Finance, Economics, Business, or a related field.
• Experience using mid-market or enterprise accounting systems such as Microsoft Dynamics, Great Plains, Net Suite, Dynamics SL, Solomon, or Oracle.
• Familiarity with way matching and three-way matching processes in an accounts payable setting.
• Experience with reporting related to accounts payable and invoice reconciliation.
• Exposure to accounts payable and receivable functions within a hospital or healthcare environment is beneficial.
• Ability to work collaboratively as part of a team of AP clerks while also managing individual responsibilities.

This is a strict contract role with potential to extend beyond 6 months, offering a structured and collaborative office-based setting. The position operates on a standard schedule of 8:30 a.m. to 5:00 p.m., Monday through Friday, with a 30-minute unpaid lunch break. The role is fully on-site five days a week, working within an accounts payable team of approximately eight AP clerks.

The team uses modern accounting and ERP systems such as Microsoft Dynamics, Great Plains, Net Suite, and Oracle, along with Microsoft Excel for daily tasks and reporting. The environment is professional and deadline-driven, with a strong emphasis on accuracy, organization, and teamwork in handling hospital vendor invoices and related accounting…