IT Procurement Administrator

We are seeking an experienced and highly organised IT Procurement Administrator to join our IT department. This role is ideal for someone with a strong background in procurement, supplier management and contract administration who enjoys building relationships, maintaining robust processes and ensuring value for money across the organisation.

Working closely with IT leadership, suppliers and stakeholders across the business, you will play a key role in managing procurement activities, monitoring supplier performance and supporting the effective commercial operation of the IT function.

WPA is a health insurance provider with over 125 years’ experience in treating our customers as we would wish to be treated ourselves. We have won many awards for our customer service, are the highest rated health insurer on Trustpilot, and are the only Which? Recommended Provider for Private Medical Insurance in the UK.

As a non-for-profit organisation, it’s not only our customers we look after, but our amazing workforce who are the key to our success.

You’ll feel proud to work for WPA due to our inclusive culture, career progression and generous benefits.

We offer an attractive starting salary alongside our annual non-contractual bonus.

• Your health and wellbeing is very important to us and you will have access to our private medical insurance cover, a WPA cash plan and private remote GP services.
• Other benefits include purchasing additional annual leave, pension and length of service awards which make us stand out as an employer of choice.
• Social events are fun and frequent, including BBQs on the patio, annual parties, team building and sporting events.

In return, we offer a supportive working environment, opportunities for professional development and the chance to play a key role in delivering effective procurement and supplier management activities that support the wider organisation.

We are all different, be yourself and thrive

WPA is a not for profit environmentally friendly organisation whose ethos is treating others as we would like to be treated including our fabulous team, customers, and local community. We hire great people; we believe in everyone and recognise that individual differences is what makes our team stronger.

Procurement will be the primary focus of this role, with responsibility for supporting the end-to-end procurement lifecycle across the IT department.

• Coordinating IT procurement activities, including raising and managing purchase orders, obtaining quotations and processing procurement requests.
• Acting as a key point of contact for suppliers and internal stakeholders throughout the procurement process.
• Supporting supplier onboarding and maintaining strong supplier relationships.
• Monitoring contract renewal dates and ensuring timely renewals or re-tendering activity where appropriate.
• Maintaining procurement records and ensuring compliance with internal purchasing procedures.
• Supporting negotiations and helping to identify opportunities for cost savings and value improvement.

• Maintaining accurate records of contracts, software licences, supplier agreements and IT assets.
• Ensuring procurement and contract documentation is complete, current and easily accessible.
• Supporting contract governance and compliance activities.
• Processing invoices and reconciling supplier payments.
• Monitoring expenditure against budgets and supporting budget forecasting activities.
• Producing procurement, supplier and financial reports for IT leadership.
• Identifying spending trends and supporting effective financial management.

• Coordinating meetings, maintaining action logs and supporting governance activities.
• Arranging travel, training and other departmental requirements.
• Contributing to continuous improvement initiatives that enhance procurement efficiency and effectiveness.

• Proven experience in a procurement, purchasing or contract administration role.
• Experience managing purchase orders, supplier relationships, invoices and contract renewals.
• Strong commercial awareness and an understanding of procurement best practice.
• Experience supporting budget management, expenditure tracking and financial reporting.
• Excellent organisational skills with the ability to manage competing priorities.
• Outstanding attention to detail and a proactive approach to problem-solving.
• Advanced Microsoft Office skills, particularly Excel.
• Excellent communication and stakeholder management skills.
• The ability to work independently and collaboratively within a team environment.
• Previous experience within an IT, technology or technical procurement environment would be highly desirable.