Business Admin Apprenticeship

Job Purpose

To provide comprehensive administrative support to the business while undertaking a structured apprenticeship programme. The apprentice will develop knowledge and skills across all areas of the administration function, supporting project delivery, business development, marketing, and office management activities.

• Maintain accurate and up-to-date electronic and paper filing systems.
• Organise, scan, upload, and archive company documentation.
• Input and update data on internal systems and spreadsheets.
• Answer telephone calls and direct enquiries appropriately.
• Draft basic correspondence, emails, and internal documents.
• Support document control procedures.
• Print, organise, and distribute architects’ plans, drawings, and specifications.
• Assist with document management for live construction projects.
• Ensure project documentation is correctly labelled and stored.
• Liaise with site teams to provide required documentation.
• Monitor planning portals to identify potential new project opportunities.
• Record and report relevant opportunities to management.
• Assist in researching new markets, clients, and sectors.
• Support the development of new business ideas and initiatives.
• Work alongside the marketing team to help maintain a consistent flow of content.
• Assist with gathering project updates, images, and information for social media.
• Support website content updates where required.
• Help ensure company branding is used consistently across materials.
• Assist the Office Manager with day-to-day operational tasks.
• Support meeting preparation (printing documents, preparing packs, taking notes if required).
• Maintain office supplies and assist with ordering where necessary.
• Support compliance administration tasks.
• Complete all required coursework and assignments as part of the apprenticeship programme.
• Participate in internal training and shadow different administrative roles.
• Demonstrate willingness to learn all areas within the administration department.
• Actively seek feedback to support professional development.

• Essential – GCSE English 4-9 (A*-C).
• Essential – GCSE Maths 4-9 (A*-C).

Course:
Business Administrator (Level
3) – Advanced Apprenticeship in Business and Administration.

• Working week:
  Monday – Friday, 8:00am – 5:00pm.
• Expected duration: 1 year 3 months.
• Training provider:
  Plymouth City Council.