Human Resources and Payroll Coordinator

JOB SUMMARY

The Human Resources & Payroll Coordinator is responsible for managing payroll, employee relations, human resources administration, benefits administration, financial reporting support, and various accounting and administrative functions across the organization. This position serves as a key resource for employees and management, ensuring compliance with company policies, maintaining accurate employee records, supporting financial processes, and coordinating employee lifecycle activities from onboarding through termination.

• Process payroll accurately and timely through Quick Books.
• Maintain payroll records and ensure compliance with federal, state, and local regulations.
• Prepare and issue company checks.
• Reconcile accounts for all entities.
• Process outgoing ACH payments.
• Manage Positive Pay submissions.
• Maintain incoming invoices.
• Assist with financial recordkeeping and accounting administration.
• Support month-end and year-end accounting processes.

• Coordinate all new hire onboarding activities, including completion of employment documentation.
• Prepare and distribute offer letters.
• Maintain employee personnel files and HR records.
• Process employee status change forms.
• Coordinate employee meetings and assist with employee relations matters.
• Track and manage annual employee performance reviews.
• Administer employee corrective action documentation and tracking.
• Prepare and maintain incident reports and related documentation.
• Coordinate termination processes, including employee exit procedures and required documentation.
• Manage termination checklists and ensure removal of access from STMW systems.
• Maintain confidentiality of employee and company information.

• Enroll new hires in Employee Navigator and applicable benefit programs.
• Manage employee benefits through Employee Navigator, BCBS, and AFLAC platforms.
• Process benefit changes and qualifying life event updates.
• Coordinate termination of benefits for departing employees.
• Ensure accurate employee benefit records and compliance with plan requirements.

• Coordinate monthly employee training programs and training records.
• Monitor training completion and compliance requirements.
• Maintain HR compliance documentation and records.
• Assist with policy communication and implementation.

• Prepare and distribute Accounts Receivable (AR) balance reports via email.
• Generate monthly Profit & Loss statements and other financial reports.
• Compile HR and operational reports as requested by management.
• Maintain accurate records and tracking systems.
• Support management with special projects and administrative initiatives.

• Associate's degree in Human Resources, Business Administration, Accounting, or related field preferred.
• Minimum of 3 years of experience in Human Resources, Payroll, Accounting, or Administrative functions.
• Experience with Quick Books required.
• Experience with payroll processing and benefits administration preferred.
• Experience in a manufacturing environment is a plus.
• Strong knowledge of payroll processes and HR practices.
• Proficiency in Quick Books and Microsoft Office Suite.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Ability to handle confidential information with discretion.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines.
• Problem-solving and employee relations skills.
• Knowledge of employment laws and HR compliance requirements.

• Competitive salary commensurate with experience.
• Comprehensive benefits package including health, dental and life insurance and paid time off.
• Opportunities…