Support Services Coord - UHP

Principal Duties

As a valued member of our team, you will provide specialized office skills along with a comprehensive knowledge of applicable rules, regulations, policies and procedures.

• This position requires 5 days in office each week. After training and demonstration of competency, may consider moving to 4/10 hour in office work schedule.
• Work with section Lieutenant to maintain budget details and accounting for Federal HIDTA grant
  • Work directly with DPS HIDTA Grant Specialist to ensure overall HIDTA budget integrity
  • Submit and monitor HIDTA Budget invoices for payment and accuracy
  • Yearly budget accounting and reporting
  • Quarterly audit of HIDTA grant funds (overtime, vet, uniforms, supplies, travel, equipment, communications)
  • Oversee acquisition, maintenance, audit, disposal of federal grant inventory items
  • Yearly statewide physical audit of HIDTA purchased equipment items
  • Correspondence with Rocky Mountain HIDTA in Denver to maintain all Utah DPS HIDTA inventory (Canines, Intel equipment/programming, interdiction equipment, canine equipment, crime lab equipment, etc.) This includes record keeping from acquisition to disposal
• Manages support services to include: (in and out of state) travel requests/reimbursements, response/dissemination of requests, fulfill records requests including GRAMA, subpoena for records, etc.
• Relocation and inventory of equipment, including but not limited to: federal grant inventory, section and program fleet, specialty assignment specific equipment items
• Prepare financial reports and documentation to include, but not limited to: overtime entry into SAP server for troopers stationed in various field sections throughout the state, federal grant tracking, documenting and reporting, deposits and documentation for fee payments
• Facilitates surplus of both state and federal inventory items as a state surplus administrator
• Manage storage of non-issued equipment, supplies, non-issued canine training narcotics, and supplies
• Oversee case file management to include entry, records management, dissemination, etc.

The model candidate for this position is someone who:

• Has the ability to manage and delegate
• Can effectively communicate both verbally and in writing
• Knowledge and experience in inventory control
• Knowledge and experience in records management systems
• Experience in Utah State Surplus processes and procedures