Administrative Program Coordinator - Part Time, College of Natural Sciences

Job Posting

Title:

Administrative Program Coordinator - Part Time, College of Natural Sciences

Hiring Department:
Department of Physics

Position Open To:
All Applicants

Weekly Scheduled

Hours:

20

FLSA Status:
Exempt from FLSA

Earliest

Start Date:

Immediately

Position Duration:
Expected to Continue

Location:

UT MAIN CAMPUS

General Notes The Department of Physics plays a pivotal role in the advancing of knowledge, nurturing the next generation of physicists and making a lasting impact on the world of physics. The College of Natural Sciences at UT Austin, strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University.

What starts here really does change the world. For more information about the College of Natural Sciences, please visit. (Use the "Apply for this Job" box below)..

• Grant & Budget Administration:
  Assist with the day-to-day administration and financial management of research grants. Monitor grant budgets, expenditures, balances, and project timelines. Generate routine and ad hoc financial reports for faculty review. Reconcile transactions and identify potential budget discrepancies or compliance concerns.
• Purchasing & Financial Transactions:
  Prepare and process purchasing documents, requisitions, reimbursements, invoices, and related records. Coordinate with university departments, vendors, and administrative offices to resolve purchasing and payment issues.
• Personnel & Appointment Management:
  Prepare and manage student appointment documentation, including hiring, renewals, funding changes, and terminations. Track appointment dates, payroll information, funding sources, and required approvals.
• Records Management & Grant Closeout:
  Maintain organized and accurate grant, financial, purchasing, and personnel records. Assist with grant closeout activities and other administrative tasks as assigned.
• Liaison & Coordination:
  Serve as a liaison between the faculty member and relevant university offices, including research administration, finance, purchasing, payroll, and human resources.

• Bachelor of Science degree in Accounting from an accredited institution.
• At least 3 years of experience coordinating or administering a program.
• Strong knowledge of accounting principles, financial reporting, budgeting, and account reconciliation.
• Strong organizational, analytical, and administrative skills.
• Excellent attention to detail and the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Excel and other standard accounting software.
• Strong communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Ability to work independently and collaborate effectively with faculty, students, and administrative staff.

$25,000

Some lifting and moving of equipment may be required. May work in standard office conditions.

Resume/CV Cover Letter 3 References

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

A criminal history background check will be required for finalist(s) under consideration for this position.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees…