Consultant Selection Facilitator & Contracts Manager

The Utah Department of Transportation (UDOT) is seeking a highly motivated and experienced leader to fill the crucial role of Consultant Selection Facilitator & Contracts Manager. This position is essential for ensuring fair, compliant, and efficient procurement of engineering and engineering-related services, directly supporting UDOT's critical transportation projects.

This role combines strong leadership with deep technical expertise in the Qualifications Based Selection (QBS) process, focusing heavily on:

• Consultant Pool Administration
• Request for Pool Letter of Qualifications (RPLOQ) Solicitation Management
• Contract Compliance and Oversight
• Staff Supervision

The ideal candidate will be a skilled facilitator and communicator, adept at navigating complex regulations (Brooks Act, Federal Code, Utah Procurement Code), and capable of independently driving the selection process from RPLOQ through contract negotiation.

• Leadership & Management
  • Supervise Consultant Services staff, providing mentorship, performance development, and strategic guidance to the team.
• Consultant Pool Administration
  • Manage the entire lifecycle of consultant qualification pools, including renewal processes, and develop strategies to attract and retain highly qualified consultants.
  • Analyze pool utilization data, prepare comprehensive reports, and monitor workload effectiveness to identify and implement process improvements.
• QBS Solicitations and RPLOQ Process Facilitation
  • Oversee all aspects of the Request for Pool Letter of Qualifications (RPLOQ) process and subsequent consultant contracts. Assist with other solicitation processes as needed.
• Regulatory Compliance & Contract Oversight
  • Ensure strict compliance with all applicable federal and state laws, including the Brooks Act, Federal Code, and Utah Procurement Code, and UDOT policies throughout the selection and contracting process.
  • Administer the proposal evaluation process, performing detailed reviews of proposals for adherence to rules and regulations.
  • Analyze, summarize, and review procurement and contract documentation, reconciling any discrepancies to guarantee legal and procedural compliance.
  • Act as a subject matter expert on QBS and procurement processes, monitoring vendor performance and addressing any non-compliance or disputes.
• Stakeholder Facilitation & Training
  • Facilitate collaborative, outcome-oriented meeting discussions between Program/Project Managers, consultants, and internal stakeholders.
  • Negotiate or mediate issues and complaints with internal and external parties to achieve timely resolution.
  • Serve as a key liaison and resource for procurement policies, providing comprehensive training and guidance to Project Managers and Contract Administrator staff on effectively using consultant pools.
  • Maintain the repository of shared successful pool proposals and manage relevant e-procurement system templates.

• A valid driver's license
• Meet one of the following requirements:
  • Four (4) years of professional experience in procurement, contract management, or a related field; OR
  • An Associate’s Degree in a related field plus two (2) years of professional experience in procurement, contract management, or a related field; OR
  • A Bachelor's Degree or higher in a related field (e.g., Business, Public Administration, Legal Studies).

• Expert Knowledge of QBS:
  Demonstrated understanding and application of Qualification Based Selection (QBS) principles for engineering and engineering-related services.
• Leadership & Supervision:
  Proven ability to successfully supervise, mentor, and train staff, leading to successful team development.
• Exceptional Communication & Interpersonal
  
  Skills:
  
  Ability to build positive relationships with diverse stakeholders, facilitate complex meetings, and clearly articulate policies and procedures.
• Process Management:
  Demonstrated ability to lead cross-functional projects, identify process improvements, and successfully implement business objectives.

• This position requires occasional travel for project meetings.
• A flexible or 4-day work week (totaling 40 work hours) may be available.
• Work Environment
  • Working Conditions:
    
    This position primarily involves work in a typical, climate-controlled office setting that is adequately lighted, heated, and ventilated. Standard office safety practices (e.g., safe use of equipment, observing fire regulations) apply.
  • Physical Requirements:
    
    The work is largely sedentary (sitting comfortably to perform work). However, the role may require some walking, standing, bending, carrying light items, or driving a vehicle.
  • Note on Reassignment:
    The employee may be reassigned to a different location as deemed necessary by the Division Leader.

The work we do matters. If you want to make a positive difference doing meaningful work, this is the right place for you. Our mission statement is, "Enhance quality of life through transportation." We define quality of life…