Site Project Lead: Coordination & Compliance

Commencement Handover Meeting - Internal

Agree material storage plan and site set up with client

Bulk Material Scheduling (Schedule What & When Materials Needed)

Bulk Material Call Offs

Ad-Hoc Material Requisition s

Record Details/Evidence To Support Any Contra-Charges & Submit To Contractors (QS to price)

Review weekly site audit pro reports

Monitor project ordering sheets periodically

SITE SETUP including ;

1) PPE Ordered and on site

2) All applicable site ops files setup and organised

3) Current drawings & drawing register on site

4) Required H&S notices on site and clearly displayed

Attend Sub-contractor pre-start meeting

Maintain weekly reports

CORRESPONDANCE

Colate & file all necessary important correspondance issued and received. All paperwork to be filed in an organised manner, either electronically or paper copy.

SNAG SHEETS

Update and file on site snag sheets (Bespoke & Client). All snag sheets must be compiled in an organised manner and be readily accessible.

SUB CONTRACTOR CO-ORDINATION MEETINGS (SM & PM)

Schedule and chair weekely Sub-Contractor co-ordination meetings to;

1) Plan and agree the next periods tasks

2) Identify, agree and co-ordinate the required labour force for the next period

3) Review performance against programme.

Issue meeting minutes detailing the outcome of the meeting and assign actions.

Ensure all site audit reports are organised on the server and are readily accessible.

CLIENT PROGRESS MEETING - WEEKLY

Produce, issue and file a monthly Contractors Report.

Report to include a programme with a progress line.

RECORD PHOTOGRAPHS

Take weekly record photographs noting when and where they were taken.

Include photographs of any damage including water ingress etc.

ON SITE DRAWINGS & DRAWING REGISTER

Maintain on site drawings and a drawing register, ensuring all information is handed over to SM. The following ust be ensured;

1) A paper copy of the latest drawings are on site and filed systematically.

2) The latest up to date drawing register is visibly displayed.

3) All superceeded drawings are filed and readily available if required.

Issue Material Call Off / Delivery Schedule including; ensuring all information is handed over to SM.

- Delivery date(s)

- Any performance criteria

Weekly Submission Of Supplier P.O.D Tickets To Office (PM/SM)

Refer Unresolved Supplier Delivery Issues To Procurement Manager

Plant Delivery Verification (Plant Vs. On-Hire Note Vs. Order Requisition)

Maintain Delivery Diary (What's Due On Site, When & From Whom)

Weekly Submission Of Supplier On-Hire & Off-Hire Notes To Office

Produce and issue RAMS to CM for review and approval. Once approved PM to issue RAMS to client

RAMS

Ensure all Sub-Contractor RAMS have been reviewed and signed off prior to commencement on site.

Ensure RAMS are complete for any labour only Sub-Contractors.

TOOLBOX TALKS

Conduct & Record Weekly Toolbox Talks

PLANT CHECKS

Obtain Plant Operator's licences prior to any work commencement.

Ensure Plant Has Been Inspected & Plant Inspection Registers Signed (LOLER / PUWER)

FIRST AID MANAGEMENT

Provide 1st aid management, including keeping up to date accident report and register

Review and action pro-risk sudits (SM & PM)

Oversee Maintenance Of Welfare Facilities & Site Security

Inspect Scaffolding & Sign Registers

Request permits to work from client where applicable

Liaise With Safety Advisors (SM & PM)

Daily H&S Site Checks (Inc Sub-Contractor Compliance To RAMS)

Verify Day Work Sheets Issued By Sub-Contractors

Defects Liability Period Rectification at 12 months