Purchasing Administrator

Your new company
Hays are working with a growing Manufacturing business based in Telford who are looking for a Purchasing Administrator on a permanent basis. This role is responsible for ensuring the timely delivery of materials, components, goods, and services in line with production, inventory, and customer needs. The role acts as a key link between suppliers, purchasing, planning, and operations, proactively managing delivery performance, resolving supply issues, and reducing the risk of shortages or delays.

Your new role
As a Purchasing Administrator, your role will involve:

• Supplier & Order Management.
• Monitor open purchase orders and supplier delivery commitments to achieve strong OTIF (On-Time, In-Full) performance.
• Expedite overdue or at risk orders through direct communication with suppliers.
• Confirm delivery dates, quantities, and shipping details.
• Maintain accurate and up to date order status within the ERP/MRP system (Sage 200).
• Identify potential supply disruptions and escalate risks to Buyers.
• Coordinate corrective actions for late, short, or non conforming deliveries.
• Support suppliers and internal teams with root cause analysis.
• Track supplier delivery performance and generate daily KPI report data.
• Liaise with Purchasing, Production Planning, Material/Inventory Control, and Warehouse operations.
• Provide day to day support to Buyers with order follow up.
• Deliver regular delivery status updates to internal stakeholders.
• Ensure purchasing documentation complies with company procedures and Quality Management Systems.
• Maintain clear records of supplier communication, commitments, and follow-ups.

• Experience in a manufacturing or engineering environment.
• Knowledge of Incoterms and basic logistics principles.