Purchasing Administrator

Job Description

Purchasing Administrator

Your new company Hays are working with a growing Manufacturing business based in Telford who are looking for a Purchasing Administrator on a permanent basis. This role is responsible for ensuring the timely delivery of materials, components, goods, and services in line with production, inventory, and customer needs. The role acts as a key link between suppliers, purchasing, planning, and operations, proactively managing delivery performance, resolving supply issues, and reducing the risk of shortages or delays.

Are you the right candidate for this opportunity Make sure to read the full description below.
Your new role As a Purchasing Administrator, your role will involve:

• Supplier & Order Management.
• Monitor open purchase orders and supplier delivery commitments to achieve strong OTIF (On-Time, In-Full) performance.
• Expedite overdue or at‑risk orders through direct communication with suppliers.
• Confirm delivery dates, quantities, and shipping details.
• Maintain accurate and up‑to‑date order status within the ERP/MRP system (Sage 200).
• Identify potential supply disruptions and escalate risks to Buyers.
• Coordinate corrective actions for late, short, or non‑conforming deliveries.
• Support suppliers and internal teams with root cause analysis.
• Track supplier delivery performance and generate daily KPI report data.
• Liaise with Purchasing, Production Planning, Material/Inventory Control, and Warehouse operations.
• Provide day‑to‑day support to Buyers with order follow‑up.
• Deliver regular delivery status updates to internal stakeholders.
• Ensure purchasing documentation complies with company procedures and Quality Management Systems.
• Maintain clear records of supplier communication, commitments, and follow-ups.

What you'll need to succeed

• Strong communication and negotiation skills.
• Highly organised with excellent attention to detail.
• Proactive, persistent problem-solving approach.
• Ability to prioritise in a fast‑paced environment.
• Confident liaising with suppliers at all levels.
• Strong data handling and reporting capabilities.
• Proficient IT skills, including Microsoft Office—especially Excel (pivot tables, VLOOKUPs, formulas).
• Previous experience in purchasing, expediting, or supply chain.
• Experience working with ERP/MRP systems (ideally Sage 200).
• Understanding of lead times, delivery schedules, and inventory management.

Desirable

• Experience in a manufacturing or engineering environment.
• Knowledge of Incoterms and basic logistics principles. xekaoyc