Coordinator, Accounts Payable; Temporary

The Coordinator, Accounts Payable is directly responsible for the processing and administration of Accounts Payable transactions related to inventory, non-inventory, packaging, and freight invoices. The role includes managing vendor payments through multiple payment methods, maintaining accurate financial records, and performing reconciliations of vendor and General Ledger accounts to support the integrity of financial reporting.

This position requires regular interaction and collaboration with vendors, banks, external auditors, department managers, other FFF associates, and Finance Department personnel to support Accounts Payable operations and ensure the timely resolution of financial and payment-related matters.

• Process inventory and operating expense payables under their responsibility, ensuring company liabilities are accurately and timely recognized, adequately documented, and appropriately authorized in accordance with company policies and procedures.
• Prepare and process payment proposals for check runs, freight transfers, electronic funds transfers (EFTs), and credit card payments.
• Manually prepare and distribute EFT remittances and supporting documentation to facilitate timely and accurate vendor payments.
• Monitor the Accounts Payable email inbox, facilitate invoice approval workflows by routing invoices to the appropriate managers and approvers, and respond to vendor and employee inquiries promptly while maintaining a high level of customer service.
• Conduct vendor statement reconciliations, investigate discrepancies, and coordinate the collection of supporting invoices, credit memos, and debit memos to ensure vendor accounts remain accurate and up to date.
• Partner with Pharmacy Purchasing Coordinators and Nursing Coordinators to investigate, reconcile, and resolve disputed invoices and related payment issues, fostering positive vendor relationships and ensuring accurate financial records.
• Maintain accurate and detailed records of all debit and credit memos related to inventory price adjustments. Ensure debit and credit memos are communicated promptly to the appropriate vendors and elevate outstanding or aging items to management as necessary.
• Review and analyze the Received Not Invoiced (RNI) report to identify and follow up on missing invoices and credit memos, ensuring timely resolution and accurate accounts payable records.
• Receive, scan, and file incoming mail. Maintain Accounts Payable files and support AP Specialists with filing needs.
• Support all internal and external audit activities associated with Accounts Payable.
• Onboard new vendors, ensuring proper documentation, system setup, and adherence to established procedures.
• Back up accounts payable processing for other AP staff members as needed.
• Create, maintain, and periodically revise written procedures and documentation for all Accounts Payable responsibilities, ensuring process transparency, knowledge sharing, and operational continuity.

• Continuously strive to improve processes and service quality for internal and external customers.
• Adhere specifically to all Company policies and procedures, Federal and State regulations, and laws.
• Display dedication to position responsibilities and achieve assigned goals and objectives.
• Always represent the Company in a professional manner and appearance.
• Understand and internalize the Company’s purpose.
• Display loyalty to the Company and its organizational values.
• Display enthusiasm and dedication to learning how to be more effective on the job and share knowledge with others.
• Work effectively with co-workers, internal and external customers, and others by sharing ideas in a constructive and positive manner; listening to and objectively considering ideas and suggestions from others; keeping commitments; keeping others informed of work progress, timetables, and issues; addressing problems and issues constructively to find mutually acceptable and practical business solutions; addressing others by name, title, or other respectful identifier;
  
  and respecting the diversity of our workforce in actions, words, and deeds.
• Comply with the policies and procedures stated in the Injury and Illness Prevention Program by always working in a safe manner and immediately reporting any injury, safety hazard, or program violation.
• Ensure conduct is consistent with all Compliance Program Policies and procedures when engaging in any activity on behalf of the Company and immediately…