Used Car Assistant

Description

The Used Car Assistant supports the Used Car Manager in the daily operations of the Used Car Department, with a primary focus on inventory management, vehicle flow, and administrative support. This role is essential to maintaining an organized, profitable, and efficient used vehicle operation while ensuring vehicles are market-ready and accurately represented.

Inventory Management

• Assist in managing used vehicle inventory from acquisition through sale
• Track incoming and outgoing vehicles, ensuring accurate records in the DMS
• Monitor vehicle aging and assist with pricing updates and market adjustments
• Coordinate vehicle transfers between locations as needed
• Ensure titles, keys, and vehicle documentation are properly organized

Vehicle Merchandising & Readiness

• Coordinate reconditioning process with service, detailing, and vendors
• Track recon status and ensure vehicles are frontline-ready in a timely manner
• Assist with photo uploads, window stickers, and online listings
• Ensure vehicles are properly merchandised on the lot and online

Administrative Support

• Prepare and organize deal jackets and related paperwork
• Assist with inventory audits and compliance requirements
• Support the Used Car Manager with reports, logs, and data entry
• Maintain accurate pricing, descriptions, and vehicle information

Lot & Department Support

• Ensure the used car lot is organized, clean, and properly displayed
• Assist with vehicle movement for test drives, deliveries, and service
• Support sales staff with inventory questions and availability
• Perform other duties as assigned to support department efficiency

Requirements

• High school diploma or equivalent required
• Prior automotive, inventory, or administrative experience preferred
• Strong organizational and time-management skills
• Attention to detail and ability to manage multiple tasks
• Basic computer skills; experience with dealership DMS a plus
• Valid driver’s license with a clean driving record