Payroll Manager; Temecula

Description

Optima Office is recruiting for an experienced Payroll Manager for one of our most prestigious clients in Temecula, CA. The Payroll Manager will oversee all aspects of payroll administration for our client’s organization. The ideal candidate brings deep expertise in payroll operations, compliance, and systems, and is committed to accuracy, confidentiality, and exceptional service.
CPP (Certified Payroll Professional) certification is required for this role.

• CPP (Certified Payroll Professional) certification – required.
• 10+ years of experience in payroll administration, including multi-state payroll processing.
• Strong knowledge of payroll regulations, tax requirements, and compliance best practices.
• Proficiency with ADP payroll system and strong Excel skills.
• Demonstrated ability to handle confidential information with discretion.
• Exceptional analytical, problem-solving, and organizational skills.
• Strong communication and customer-service orientation.

• Experience managing payroll in 350 plus organization and for diverse employee groups (hourly, salaried, tipped. etc.).
• Supervisory experience.
• Familiarity with HRIS integrations and payroll system implementations.

• The Payroll Manager will manage activities in the following functional payroll disciplines:
• Manage all Payroll Functions in the Company.
• Facilitate a diverse and inclusive culture based on Company values/standards.
• Manage end-to-end payroll processing for all payroll cycles, ensuring timely and accurate pay for all employees.
• Maintain compliance with federal, state, and local payroll laws, wage and hour regulations, and internal policies.
• Oversee payroll audits, reconciliations, and reporting, including quarterly and year-end filings (W-2s, 941s, etc.).
• Serve as the primary point of contact for payroll-related inquiries, resolving issues efficiently and professionally.
• Ensure accurate setup and maintenance of employee records, earnings codes, deductions, and tax configurations.
• Collaborate with HR, Finance, and departmental leaders to support business needs and process improvements.
• Lead payroll system enhancements and participate in new payroll or HRIS implementations as needed.
• Develop and maintain payroll procedures, checklists, and documentation to support operational consistency.
• Prepare, review, and distribute payroll reports to internal stakeholders.
• Partner with external vendors, auditors, and agencies as required.

• Diplomatic and strategic while working independently and managing competing priorities to meet deadlines.
• Willing to take the initiative and be an influential member of management.
• A strong communicator who can lead group meetings and training.
• Resourceful, with strong problem-solving and analytical skills.
• Detail oriented and focused on quality in a faced paced manner.
• Proficient in MS Office (Outlook, Excel, Word, PowerPoint), HRIS, and Software.
• Able to push and pull, stand for extended periods, stoop, bend, climb stairs, work in an outside agricultural and kitchen environment and occasionally in extreme heat as needed, and lift items repetitively weighing up to 25 pounds.

• Health, Dental & Vision
• 401K Matching Plan
• Life Insurance
• Hospital Confinement Plan
• Pet Insurance
• 3 weeks of PTO
• 2 Paid Holidays (Thanksgiving + Christmas) + 6 Admin Holidays

$ 95,000 – $105,000 DOE

• Standard office environment
• Occasional extended hours may be required during peak periods (year-end, audits, system updates).