Student Services Administrator and Assistant to DOS

Student Services Administrator and Assistant to DOS

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Sonoran University of Health Sciences shapes a healthier future by supporting students as they train to excel as healthcare professionals, by enhancing the health and wellbeing of our patients and communities, and by discovering effective treatments for humanity grounded in the healing power of nature. Our vision is a world that embraces the healing power of nature. Located in Tempe, Arizona, the overall environment is vibrant and dynamic, with passionate students, staff, and faculty.

As a private institution, Sonoran University is dedicated to fostering a supportive, inclusive community for all. Sonoran community members embody and promote inclusive excellence (IE*). This includes a commitment to respecting diverse perspectives and continually advancing your understanding and practices around equity, belonging, and support for all students, employees, patients, and our greater community. You will contribute to a campus culture that embraces our core values.

The Student Services Administrator performs advanced administrative oversight and support where results are timely, high quality and accurate. Responsible for the administrative coordination, projects, and support for Dean of Students Office (DOS). Under the guidance of the Dean of Students, management of the Student Government Association (SGA), Registered Student Organizations (RSO or Clubs), Commencement and White Coat Ceremonies. Triaging student requests related to university policies and procedures.

• Maintains a positive work environment by conducting oneself and communicating in a manner that is conducive to promoting an atmosphere of cooperation with students, staff, faculty, and administration.
• Strong organizational, interpersonal, written, and oral communication skills are essential. High digital literacy. Strong proficiency in Microsoft office suite software.
• Planning and supporting events:
  Project manager of events for the Dean of Students Office, such as Commencement Ceremonies, White Coat Ceremonies, which will include, but is not limited to:
• Managing the ceremony script and program booklet.
• Communicating with students, faculty, and staff.
• Coordinating catering, A/V needs, venue rentals, regalia or white coat preparation, event RSVPs.
• Collaborating with other departments such as Career Services, Alumni, Registrar.
• Setting up and clearing out event spaces.
• Commencement week accompanying events.
• Supports other university events assigned, such as:
  New Student Orientation as it relates to the Dean of Students Office.
• Serves as the primary point of contact for students, staff and faculty for the Dean of Student's Office and performs a variety of administrative support activities for the Associate Dean of Students including, but not limited to:
• Must be student-centered, possess strong decision-making and problem-solving skills, and be able to work effectively with a diverse student population and other stakeholders.
• Screening incoming DOS correspondences and directing them to appropriate staff or departments.
• Maintains DOS Outlook calendar.
• Tracks records and collects data for all DOS related services and activities.
• Assists Accessibility Office with test proctoring as needed.
• Prepares agendas, participates, and takes minutes in a variety of committee meetings, as assigned.
• Reconciling budgetary accounts and credit card documentation for the Dean of Students.
• Maintaining and organizing files and sensitive documents both physical and electronic, related to projects and processes required under the office of the Dean of Students.
• Assisting in annual revisions of the Student Handbook and assigned Course Catalog sections.
• Assisting in the coordination and preparation of necessary documentation for accreditation agencies, i.e., Council on Naturopathic Medical Education (CNME) and the Higher Learning Commission (HLC).
• Aid in managing the MySonoran information for the Dean of Students Office.
• Serves as the primary point of contact for RSOs/Clubs.
• Act as…