Executive Administrative Support Specialist

Executive Administrative Support Specialist

Campus:
Tempe

Job

End Date:
December 22, 2025

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile

Summary:

Supports and instructs those served by the department with complex queries, applies specialized knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

• Executive Support: Manages daily business affairs for multiple executives, including intricate scheduling and maintenance of their calendar.
• Scheduling and Coordination: Coordinates and schedules meetings, ensuring all necessary parties are engaged and informed.
• Travel Management: Coordinates and arranges business travel, including itineraries and logistics.
• Confidential Materials: Compiles, prepares, and handles confidential and sensitive materials with the utmost discretion.
• Project and Event Coordination: Coordinates a wide range of projects and special events, ensuring successful execution from start to finish.
• Supervisory: May supervise daily workflow of support staff and student workers, in coordination with the Executive Assistant to the Dean.
• Special Assignments: Performs a variety of special assignments and tasks as directed.

• Knowledge of ASU academic procedures and organizational structure.
• Skilled in developing and maintaining effective working relationships with diverse groups.
• Experience coordinating and organizing meetings and special events.
• Experience composing and editing written and presentation materials.
• Knowledge of management and supervisory principles and practices.
• Experience making administrative and procedural decisions and judgments on sensitive, confidential issues.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Suite, Dropbox, and shared drives.
• Strong organizational, time-management, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced, service-focused environment.
• Strong command of English composition, grammar, spelling, and punctuation.
• Position is located in-person on ASU’s Tempe campus;
  Monday-Friday (not hybrid).
• Activities performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
• Bending, reaching, lifting, pushing and pulling up to 25 pounds.

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO: $9925/.htmld

To be considered, your application must include all of the following attachments:

• Resume/CV

Note:

Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

NOTE:

GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.