Business Operations Specialist

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Administrative Operations Specialist 2 | Administrative Operations | Full time | Max Pay – Depends On

Experience:

$54,000.00 USD Annual | Apply before 11:59 PM Arizona time the day before the posted End Date.

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Under the direction of the Global Launch Business Operations Manager, the Business Operations Specialist plays a critical role in ensuring the smooth and efficient functioning of business and administrative processes across the department. This role requires a high degree of autonomy, initiative, and operational insight. The incumbent will coordinate and execute business office functions related to human resources, purchasing, payroll, budgeting, and general administration.

The position supports academic professionals, staff, and student workers, and helps foster an inclusive, effective, and collaborative work environment within a diverse international education setting.

$51,500 - $54,000

Duties fall into 2 main categories of work:

• Accounts payable, purchasing & software security requests
• Management of the center's purchasing card expenses, approvals, allocations, and reconciliation.
• Loading student fees & tracking in Salesforce
• Upload students’ health insurance for each session (Fall, Spring, Summer)
• Accounts receivable – checks/wires, invoicing
• Maintain & manage office space, supplies, equipment & inventory
• Account reconciliation
• Manage building ISAAC access
• Travel processing in Concur, including trip request submissions and approvals, expense report review and approvals, and travel expense tracking
• Coordinate, review and manage new vendors, independent contractors and speaker contracts.
• Oversee Department Shipping
• Employee Reimbursements

• Recruitment, hiring, onboarding students, staff, academic professionals
• Review timesheets (timekeeper role)
• Track employee trainings
• Payroll reconciliation and other HR tasks as needed
• Process Federal Work Study
• Processing payroll transactions

• Experience in Business Operations or financial services in higher ed
• Experience with Dropbox, Google Drive, Adobe, Outlook, and Excel
• Demonstrated knowledge of ASU financial and administrative systems: ASU and Foundation Workday, Workday HCM, Analytics, Concur Travel system, and ability to adapt to new technology
• Experience with purchasing cards; processing and monitoring expenditures and audit procedures.
• Experience with recruitment, hiring, onboarding student workers and ASU hiring procedures
• Experience with Salesforce (or similar CRM)
• Evidence of strong written and verbal communication skills
• Evidence of high‑quality work that requires attention to detail
• Demonstrated knowledge of basic principles, practices and methods of accounting, budgeting, and inventory management
• Knowledge of HR policies for student employees, University Staff, and Academic Professionals
• Familiarity with ISAAC – Integrated System for ASU Access Control

• Activities are performed in an environmentally controlled office setting, requiring extended periods of sitting, keyboarding and manipulating a computer mouse
• Frequently required to stand for varying lengths of time and walk moderate distances to perform work
• Regular activities require ability to quickly change priorities which may include and/or be subject to resolution of conflicts
• Flexible work arrangement options are available based on job duties and department approval

As leaders in English language training and international education, Global Launch provides an environment where your…