Office Coordinator​/Administrative Assistant

Back Office Coordinator / Administrative Assistant

Administrative Tempe , Arizona True Group Inc. Aug 10, 2026

Location(s): Tempe and Paradise Valley, AZ

The Office Coordinator / Administrative Assistant will join True’s great culture with some office management and administrative assistance experience and with a cheerful outlook, strong drive to succeed, and a keen focus on customer service. This role will support our two Phoenix area offices (approximately 17 miles apart), office events, and True Team Members.

• Greet all clients, guests, employees, and vendors in a warm and welcoming manner.
• Help manage and maintain all meeting room/office calendars; prioritize and schedule all incoming meeting, travel, and appointment requests.
• Help schedule, organize, and accept meeting room requests through Outlook.
• Receive and direct outside guests; maintain the guest portal/ calendar.
• Assist in the ordering, coordination, and set-up/ take-down of food orders within each office (Tempe and Paradise Valley) for employee meetings and client meetings/events.
• Take inventory of refreshments, kitchen supplies, and office supplies for multiple office locations and keep track of orders in spreadsheet to manage order costs on a weekly basis.
• Maintain a positive working relationship with True’s preferred vendors (Garvey’s, Costco, Chicagoland, Phillips, etc.).
• Manage incoming and outgoing mail/packages. Deliver mail to appropriate personnel.
• Answer and direct internal and external phone calls to the appropriate point of contact.
• Create desk name tags for new employees and/or guests when needed.
• Escalate or help to resolve all facilities’ issues or concerns.
• Keep office space organized and clean and arrange and restock items upon delivery including, but not limited to:
  • Empty dishwasher in mornings and load at end of day.
  • Tidy up meeting rooms in the mornings and throughout the day after each meeting.
  • Clean kitchen tables, countertops, and microwaves throughout the day.
  • Clean out kitchen refrigerators on Friday evenings.
• Participate as needed in special projects.
• Assist True Management within each office.

[

Note:

Tempe office responsibilities will be approximately 60% of the time;
Paradise Valley responsibilities will be approximately 40% of the time.]

• Bachelor’s Degree preferred
• 1 - 2 years of administrative support experience required
• Strong verbal and written communication skills to interact clearly and positively with customers, vendors and employees
• Organization skills and attention to detail to track and maintain necessary details and to find important information quickly
• Time management skills to prioritize and complete a wide variety of tasks throughout the day
• Patience and listening skills to respond appropriately and interact positively with clients and Team Members
• People skills to create a pleasant experience for all customers,such as being personable, professional, and attentive
• Ability to work effectively within a team environment
• Integrity, discretion, and professionalism a must
• Daily demonstrate a strong work ethic
• Proficiency in Microsoft Office Suite

The pay range for this position is $37,500 - $47,500 per year and is based on the specific expectations of the role, candidate experience, and overall fit.

All full-time employees are offered True Group’s Comprehensive Benefits Package, which includes:

• Paid Time Off
• Health Insurance, including health savings accounts for eligible plans
• Dental Insurance
• Vision Insurance
• Life Insurance
• Company-Sponsored Short-Term and Long-Term Disability
• Employee Assistance Program
• 401(k) with Company Match
• Professional Development Assistance Opportunities