Business Operations Specialist

Job Profile:

Administrative Operations Specialist 2

Job Family:

Administrative Operations Time Type:

Full time Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile

Summary:

Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

Position Salary Range: $51,500 - $57,000 per year; DOE

Job Description:

The Rob Walton School of Conservation Futures in the Rob Walton College of Global Futures is seeking a Business Operations Specialist with primary responsibilities for day-to-day business operations support, travel, and procurement. The ideal candidate will be self-motivated, have a high attention to detail, possess exceptional organizational and customer service skills, and can work well in a fast-paced, deadline-driven environment.

Essential Duties:

Coordinates travel and accommodation arrangements and processes travel authorizations and claims in Concur Travel & Expense System for faculty, staff, and students, as well as making arrangements and processing travel expense reimbursements for external consultants and guest speakers through Workday.

Processes payment of speaker fees, honoraria, and expense reimbursements.

Monitors and reconciles travel card expenditures.

Processes requisitions for the purchase of supplies and processes reimbursements.

Processes routine accounting and financial transactions in accordance with applicable policies and procedures.

Assists with Purchase Card reconciliations.

Maintains record-keeping systems; prepares special and recurring reports containing specialized or sensitive information.

Responds to inquiries providing information requiring comprehensive knowledge of university travel policies and procedures; interprets administrative decisions and policies to other staff.

Assists with other special projects and duties as assigned.

Desired

Qualifications:

Experience using Concur Travel & Expense System or other similar travel and expense reimbursement system.

Experience with Workday Financial Management System or other financial management system.

Experience assisting others with arranging travel including airfare and lodging.

Experience with procedures for and reconciliation of expenditures charged to company credit or travel cards.

Evidence of clear and effective communication skills to perform essential functions.

Experience in customer service and problem solving.

Experience building and maintaining effective working relationships.

Experience in preparing detailed reconciliations and expense tracking reports.

Experience with computer applications (MS Excel, Word, Outlook, Adobe Acrobat, etc.).Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of being in a stationary position, keyboarding, and manipulating a computer mouse.

Required to move moderate distances to perform work.

Frequent moving items up to 25 pounds for various needs.

Department Statement:

The Rob Walton School of Conservation Futures equips learners from all walks of life with the knowledge, skills and perspective required to protect and restore our planet’s life-sustaining systems. We work across knowledge systems with various local and global partners, communities and aspiring changemakers to restore kinship and reciprocity between people and nature. Together, we co-develop new solutions and…