Administrative Specialist

Job Profile:

Administrative Support Assistant 3

Job Family:

Administrative Support Time Type:

Full time Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

High School Diploma and three years (3) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile

Summary:

Provides complex administrative support to a department or group of professionals in support of department goals.

Job Description:

Position Salary Range: $51,500 - $55,000 per year; DOEJob Description :

The School for the Future of Innovation in Society in the Rob Walton College of Global Futures is seeking an Administrative Specialist with primary responsibilities for front office day to day operations support, travel, and procurement. The ideal candidate will be self-motivated, have a high attention to detail, possess exceptional organizational and customer service skills, and have the ability to work well in a fast-paced, deadline driven environment.

Essential Duties:

Responsible for the SFIS front office of the School on the 4th floor of ISTBX: greets visitors, answers main school phone line.

Manages and schedules conference rooms in ISTBX.Coordinates travel and accommodation arrangements and processes travel authorizations and claims in Concur Travel & Expense System for RWCGF faculty, staff, and students, as well as making arrangements and processing travel expense reimbursements for external consultants and guest speakers through Workday.

Processes payment of speaker fees, honoraria, and expense reimbursements.

Monitors and reconciles travel card expenditures.

Maintains record-keeping systems; prepares special and recurring reports containing specialized or sensitive information.

Responds to inquiries providing information requiring comprehensive knowledge of university travel policies and procedures; interprets administrative decisions and policies to other staff.

Processes requisitions for the purchase of supplies and processes reimbursements.

Processes routine accounting and financial transactions in accordance with applicable policies and procedures.

Assists with Purchase Card reconciliations.

Assists with other special projects and duties as assigned.

Desired

Qualifications:

Experience using Concur Travel & Expense System or other similar travel and expense reimbursement system.

Experience with Workday Financial Management System or other financial management system.

Experience assisting others with arranging travel including airfare and lodging.

Experience with procedures for and reconciliation of expenditures charged to company credit or travel cards.

Evidence of effective verbal and written communication skills.

Experience in customer service and problem solving.

Experience building and maintaining effective working relationships.

Experience in preparing detailed reconciliations and expense tracking reports.

Experience with computer applications (MS Excel, Word, Outlook, Adobe Acrobat, etc.).Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of being in a stationary position, keyboarding, and manipulating a computer mouse.

Required to move moderate distances to perform work.

Occasionally moving up to 25 pounds.

Regular use of standard office equipment including but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone, and associated computer/technology peripherals.

Department Statement:

The School for the Future of Innovation in Society ( sfis.asu.edu ) in the College of Global Futures recognizes that:

Innovation is a complex system…