Documentation Specialist II

The Fountain Group
is a national staffing firm and we are currently seeking a
Documentation Control Specialist - Quality Documentation
for a prominent clientofours.

This position is in
Tempe, AZ
85282.Details for the position are as follows:

Pay Rate:$23–$25/hour
Contract Length:6 months
Schedule:Monday–Friday, 8:00 AM–4:00 PM
Work Arrangement:100% onsite
Openings:2

We are seeking a detail-oriented Document Control Specialist to support a Quality documentation integration project. This individual will assist with the migration and management of controlled documents as documentation is transitioned from an existing system into a centralized document management system.

The ideal candidate will have at least one year of experience working with documentation, document control, records management, or a similar detail-intensive function. Experience with in the pharmaceutical, biotechnology, medical device, or another regulated industry is preferred but not required.

• Support the migration of documents from an existing document management system into a centralized document control system.
• Download, organize, review, and upload documents between systems.
• Retrieve and manage documentation stored within SharePoint and other document repositories.
• Facilitate the review and approval of new and revised documents.
• Maintain document notifications and administrative information within the document management system.
• Review documentation for accuracy, completeness, consistency, and proper formatting.
• Ensure administrative documentation requirements are completed accurately and on time.
• Create and maintain Excel spreadsheets to track document migration and project progress.
• Work closely with Quality and integration teams throughout the documentation migration project.
• Maintain organized records and follow established document control procedures.

• High school diploma or equivalent required; bachelor's degree preferred.
• 1+ year of experience in document control, documentation management, records management, Quality support, or another detail-intensive environment preferred.
• Experience working with a Document Management System (DMS/EDMS) is preferred.
• Experience with SharePoint is preferred.
• Basic proficiency with Microsoft Excel and the ability to create and maintain tracking spreadsheets.
• Proficiency with Microsoft Office, including Word.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to work effectively with cross-functional teams in an office environment.

• Document control experience within a
  medical device, pharmaceutical, biotechnology, or other regulated environment
  .
• Previous experience supporting document migration, document integration, or system transition projects.
• Bachelor's degree with relevant internship or co-op experience will also be considered.

This is a 6-month project-based position supporting a documentation integration initiative. The role is strictly onsite and will work closely with Quality and integration teams. Candidates should be comfortable performing detail-intensive document review, organization, tracking, downloading, and uploading activities throughout the project.