NTAM Governance Administrator

About Northern Trust As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families, corporations and institutions. Since 1889, we have aligned our effort with our three guiding Principles That Endure:
Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide. With more than 135 years of financial experience and over 24,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

The NTAM Governance Specialist supports governance and administrative needs of committees within Northern Trust Asset Management (NTAM). The role will serve as a central resource for committee administration, ensuring that meetings are structured, materials are complete and appropriately distributed, actions are documented, and records are maintained accurately and consistently. This individual will have exceptional communication skills working in a fast paced environment.

The successful candidate will be a collaborative partner with the ability to manage multiple projects / tasks with high visibility and a sense of urgency. The role will work closely with the NTAM Regulatory Response Program Manager, committee chairs, and senior leaders across the organization.

• Committee Secretary Support:
  Serve as committee secretary support to designated committees, secretaries, and chairpersons; including, communicating decisions made by parent committees that impact subordinate governing bodies.
• Partner with committee secretaries, chairs, and relevant senior leaders to develop meeting agendas, identify and track required topics and follow-up items.
• Prepare and distribute meeting agendas, committee meeting materials and appendices (as needed) ensuring materials are accurate and aligned with the firm’s standards and policies.
• Coordinate meeting schedules, calendars, logistics, and attendance for recurring and special committee meetings.
• Coordinate with meeting contributors (i.e., presenters and preparers) to ensure materials meet standards and they are submitted, reviewed, and finalized on schedule.
• Attend committee meetings and maintain comprehensive, accurate, and appropriately detailed meeting minutes (i.e., discussions, decisions, escalations and actions taken during meetings), attendance, and Action Log items.
• Track Action Log items through closure.
• Disseminate records (e.g., committee materials and meeting minutes) to parent committees, regulators, and other approved bodies (as needed).
• Exercise discretion and business judgment when handling confidential, sensitive, legal or regulatory matters.
• Identify and implement process improvements, leveraging technology, including AI and agents.
• Retain and store committee records and materials for record keeping purposes.
• Share these records with committee members, senior leaders, regulators or auditors (as needed).
• Maintain committee charters, procedures, templates, calendars, member lists, Teams Channels, Schedule of Topics, etc.
• Coordinate the successful completion of the annual self-assessment and report the results to the parent committee and Committee Governance Office.
• Project & Process Support:
  Support ad hoc assignments, special projects, program management, governance, and regulatory engagement (e.g., regulatory exams and audits), etc.

• Governance mindset, understanding the importance of policies, standards, procedures, and controls.
• Attention to detail…