Project Administrator

Job Title:
Project Administrator

Job Description

The Project Administrator supports active construction and systems integration projects by coordinating documentation, tracking labor and expenses, and maintaining accurate project records. This role focuses on project administration rather than general office or reception duties and provides critical support to project managers and teams across multiple concurrent projects.

Responsibilities

• Support project managers and assistant project managers with timesheet tracking, labor reporting, and day-to-day project coordination.
• Process, review, and track employee expense documentation to ensure accuracy and compliance with company policies.
• Maintain organized project files, records, and documentation systems for active projects.
• Assist with project submittals, closeout packages, and other project-related paperwork.
• Coordinate document routing and internal approvals to keep projects moving efficiently.
• Track material transfers, inventory, and project-related records to support field and office teams.
• Assemble project kits and verify that materials meet specified requirements and project standards.
• Work closely with accounting, field teams, and internal departments to keep project information current and accurate.
• Provide administrative support across multiple projects simultaneously, managing competing priorities and deadlines.
• Manage purchase orders and related documentation as part of construction administration and project support.
• Perform proofreading and editing of project documents to ensure clarity, accuracy, and consistency.
• Contribute to a collaborative team environment, supporting project managers, field personnel, and internal departments through clear communication and reliable follow-through.
• 12 years of construction administration experience, including project coordination or project administration responsibilities.
• Experience in construction administration and project support.
• Experience assisting project managers and assistant project managers with administrative and coordination tasks.
• Experience managing purchase orders and related project documentation.
• Strong organizational skills and document control experience, with the ability to maintain accurate and accessible records.
• Demonstrated ability to manage multiple priorities and projects simultaneously.
• Familiarity with timesheets, expense reports, and project records.
• Strong attention to detail and follow-through in all administrative tasks.
• Proficiency with Microsoft Office, including spreadsheets and project documentation systems.
• Advanced Microsoft Word and Excel skills.
• Ability to communicate effectively with project managers, field personnel, and internal departments.
• Detail-oriented and highly organized approach to work.
• Team-oriented mindset with the ability to collaborate effectively with internal staff and project teams.

Additional Skills & Qualifications

• Experience with proofreading and editing project documents.
• Experience in construction-related project administration, document control, or project coordination.
• Ability to work across multiple projects while maintaining accuracy and meeting deadlines.
• Demonstrated leadership qualities in a team environment, including initiative and collaborative problem-solving.
• Comfort working with project documentation systems and internal approval workflows.
• Strong written and verbal communication skills.
• Ability to build effective working relationships with accounting, field teams, and various internal departments.

This role operates within an industrial and construction-focused environment supporting systems integration and I&C construction projects. Physical requirements and work conditions may include moderate noise levels and occasional exposure to outdoor weather conditions. Depending on specific project needs, work may occur at heights or around airborne particles and electrical components. Typical physical activities can include standing, walking, sitting, climbing, balancing, stooping, kneeling, crouching, or crawling, as well as frequent use of hands, arms, and voice communication.

Some positions may require lifting and moving up to 50 pounds. Vision requirements may include close vision, distance vision, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role. Full-time employees receive a comprehensive benefits package that may include health, dental, and vision…