Administrative Assistant, Front Desk

Administrative Assistant, Front Desk

Location:

Tempe, AZ, US, 85283

Department:

Administration

Description:

This is an onsite position requiring the team member to be onsite for all scheduled workdays.
No relocation assistance is provided for this opportunity.

This position is a fixed-term contract projected to last 9 months. The position offers benefits, training, and full-time hours. A $1,000 bonus will be offered for 12 & 24 weeks for those that complete these milestone dates.

At West, we’re a dedicated team that is connected by a purpose to improve patient lives that has been at the center of our Company for more than a century. Our story began when Herman O. West solved the problem of supplying penicillin in mass quantities to the US Government during World War 2. Through our work to deliver thousands of life-saving and life-enhancing injectable medicines to millions of patients daily, West’s indelible mark on the healthcare industry has just begun.

A name started our story. How will yours help write our future?

There’s no better place to join an inclusive community of professionals with opportunities for lifelong learning, growth and development. Supported by benefit programs, we empower the physical, mental, emotional and financial health of our team members and their families.

We believe in giving back to help those in need in the communities where we live and work. And are equally committed to creating a healthier environment and planet through our sustainability efforts.

West embraces diversity and equality of opportunity. We foster an environment where all individuals are safe, treated fairly, valued and respected. We do not discriminate on the basis of race, religion, color, national origin, gender, sex, gender identity, sexual orientation, age, marital status, veteran status, disability status or other applicable legally protected characteristics. Where permitted by law, employment with West Pharmaceutical Services, Inc.

or any of its subsidiary or affiliate companies, is contingent upon the satisfactory completion of post-offer background screening.

Establish and maintain presence in the reception area by receiving, directing, and assisting visitors in an efficient, professional manner. Receive external and internal calls; directing them to appropriate extensions and providing general information and assistance with inquiries as needed. Register all visitors using the online visitor management system and ensure they adhere to the company’s safety and security standards. Manage site supplies, aid in making conference room reservations, help execute employee events, assist with, or place catering orders and provide any additional administrative support and assistance.

• Demonstrate confidence, professionalism, responsiveness, and exceptional customer service. Execute opening and closing front desk procedures. Process all visitors, vendors, and contractors via building’s online visitor management system applying all company policies and procedures. Make sure host meets their client in a timely manner. Ensure safety, security, and confidentiality are always held to the highest standard. Manage incoming and outgoing courier service, sort mail and other packages as required.
  
  Prepare various packages for UPS, Fed-Ex or other delivery pick-up as needed. Performs clerical duties, such as filing, answering phone calls, and responding to emails in a timely manner. Answer facility main phone line, redirecting calls, and or taking detailed messages. Maintain office and kitchen supply inventories making purchases to keep minimum stock. Re-stock supplies throughout the building/campus in kitchens, conference rooms, other storage areas.
  
  Assist in…