Business Operations Specialist

Job Profile:

Administrative Operations Specialist 2

Job Family:

Administrative Operations Time Type:

Full time Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Salary: $50,000 - $55,000 annually; DOEUnder the direction of the Business Operations Manager, the Business Operations Specialist performs a broad scope of fiscal duties and provides guidance to staff in support of ASU policies and procedures for the core business team and supports Educational Outreach and Student Services. This position assists with the basic payment processing, organizing, coordinating and oversight of the business operations functions in accordance with established University goals, priorities, timelines, funding limitations and/or other specifications.

This position is intended to cover a broad range of fiscal responsibilities to support these program areas under Educational Outreach and Student Services. The ideal candidate will be self-motivated, have high attention to detail, possess exceptional organizational and customer service skills, and have the ability to work well in a fast-paced, deadline driven environment.

What’s in it for you:

Arizona State University offers a comprehensive benefits package that includes valuable employee benefits to enhance the total compensation of its staff. This package includes:

Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.

Low-cost health, dental, vision, and life insurance benefits.

Retirement program designed to promote long-term savings and provide income upon retirement.

Paid time for volunteer and professional development.
10 Paid Holidays and competitive Vacation and Sick accruals each Pay Period.

Wellness program for preventative health education and screenings.

Disability and leave program for income protection.

Employee assistance for free and confidential behavioral health services.

ASU Discounts to sports/events along with discounts with ASU partnerships.

This is an in-person, full-time position with a standard schedule of Monday through Friday, 8:00am to 5:00pm.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%)Frequently required to stand for varying lengths of time and walk moderate distances to perform work (25%)Regular activities require the ability to quickly change priorities which may include and/or are subject to resolution of conflicts.

Ability to clearly communicate.

Calculator, telephone, computer (monitor, keyboard, and mouse), printer, fax, and copier.

This position receives regular review of objectives.

Essential Duties:

Fiscal Operations & Financial Management (45%) financial transactions in ASUFinancial Management Systems in accordance with University policy

Monitor a variety of account expenditures and ensure fiscal accuracy and compliance

Maintain departmental purchasing card(s), including daily management, documentation retention, and monthly reconciliation

Pull monthly reports and perform monthly account reconciliation according to procedures

Oversee and ensure accuracy of purchasing processes within departmental units

Provide oversight to ensure fiscally sound business operations

Assist with audit requests and gather required financial documentation

Maintain document retention in accordance with EOSS & University policy

Operational Support, Compliance, Customer Service (45%)Assist students and…