Business Operations Specialist

Administrative Operations Specialist 2

Administrative Operations

Full time

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Salary: $50,000 - $55,000 annually; DOE

Under the direction of the Business Operations Manager, the Business Operations Specialist performs a broad scope of fiscal duties and provides guidance to staff in support of ASU policies and procedures for the core business team and supports Educational Outreach and Student Services. This position assists with the basic payment processing, organizing, coordinating and oversight of the business operations functions in accordance with established University goals, priorities, timelines, funding limitations and/or other specifications.

This position is intended to cover a broad range of fiscal responsibilities to support these program areas under Educational Outreach and Student Services. The ideal candidate will be self-motivated, have high attention to detail, possess exceptional organizational and customer service skills, and have the ability to work well in a fast-paced, deadline driven environment.

• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
• Low-cost health, dental, vision, and life insurance benefits.
• Retirement program designed to promote long-term savings and provide income upon retirement.
• Paid time for volunteer and professional development.
• 10 Paid Holidays and competitive Vacation and Sick accruals each Pay Period.
• Wellness program for preventative health education and screenings.
• Disability and leave program for income protection.
• Employee assistance for free and confidential behavioral health services.
• ASU Discounts to sports/events along with discounts with ASU partnerships.

This is an in-person, full-time position with a standard schedule of Monday through Friday, 8:00am to 5:00pm.

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%)
• Frequently required to stand for varying lengths of time and walk moderate distances to perform work (25%)
• Regular activities require the ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate.
• Calculator, telephone, computer (monitor, keyboard, and mouse), printer, fax, and copier.
• This position receives regular review of objectives.

• Fiscal Operations & Financial Management (45%) financial transactions in ASU
  • Financial Management Systems in accordance with University policy
  • Monitor a variety of account expenditures and ensure fiscal accuracy and compliance
  • Maintain departmental purchasing card(s), including daily management, documentation retention, and monthly reconciliation
  • Pull monthly reports and perform monthly account reconciliation according to procedures
  • Oversee and ensure accuracy of purchasing processes within departmental units
  • Provide oversight to ensure fiscally sound business operations
  • Assist with audit requests and gather required financial documentation
  • Maintain document retention in accordance with EOSS & University policy
• Operational Support, Compliance, Customer Service (45%)
  • Assist students and staff with their trip requests and expense reports;
    Ensure compliance with University travel and reimburse.
  • Provide guidance on ASU Travel policies and procedures, including Concur system support
  • Work independently and exercise professional judgment as a…