Subcontractor Procurement Specialist

Job Title

Subcontractor Procurement Specialist

Pre-Construction Compliance Specialist

USD $80,000.00/YR – USD $/YR

The Subcontractor Procurement Specialist is responsible for proactively identifying, vetting, and managing subcontractor relationships across multiple regions and markets. This role plays a critical part in ensuring a strong network of qualified subcontractors is available to support project needs while maintaining compliance with company processes and documentation requirements. The ideal candidate is self‑motivated, detail‑oriented, and highly organized, with a proactive approach to relationship‑building and procurement management.

• Proactively research, identify, and establish relationships with subcontractors in various regions and markets to expand the company’s network of qualified partners.
• Maintain an up‑to‑date database of subcontractors, including capabilities, coverage areas, and past performance.
• Conduct initial outreach and ongoing engagement to ensure subcontractors align with company standards and expectations.
• Ensure all subcontractors have reviewed, completed, and signed the company’s Subcontractor Agreement and any necessary compliance documentation before engaging in projects.
• Maintain records of subcontractor agreements and ensure updates are completed as needed.
• Verify subcontractor credentials, including licenses, insurance, and certifications, to ensure compliance with project and company requirements.
• Develop and maintain checklists and responsibility matrices for each project opportunity to streamline subcontractor engagement.
• Work closely with the estimating team to determine when a subcontractor is needed for a project.
• Collaborate with project stakeholders to ensure the right subcontractor resources are allocated efficiently.
• Prepare and distribute RFP packages to qualified subcontractors, ensuring clear communication of project scope, requirements, and deadlines.
• Track and manage responses, ensuring timely submission of pricing and necessary documentation.
• Conduct high‑level bid leveling to compare subcontractor proposals and ensure pricing is accurate, competitive, and aligned with project requirements.
• Ensure all procurement activities follow company policies, procedures, and best practices to maintain consistency and compliance.
• Support the pre‑construction team by facilitating subcontractor selection and engagement for projects requiring subcontracted work.
• Continuously refine and improve procurement processes to enhance efficiency and effectiveness.
• Follow Company guidelines on preferred selection of vendors and products. Work with the Director & VP of Pre‑Con, VP of Sales and Sales Directors to obtain best solution, most competitive price, and proper lead‑time on materials.
• Ensure that all work meets the customer and Company quality and safety level at all times.
• Perform project post‑mortems to evaluate fade and gain on closed projects.
• Attend training and review sessions on technical requirements according to the Company’s training guidelines. Learn new technologies and provide training to staff.
• Other responsibilities as assigned.

• Bachelor’s Degree:
  Engineering, Construction Management or Accounting Degree preferred.
• Must have at least two (2) years of experience in customer interface, such as liaison between the customer and the Company.
• Must possess a minimum of three (3) years of experience in telecommunications/special systems or a related technical or construction field.
• Experience with bid leveling, contract management, and RFP processes.
• Understanding of construction industry standards, subcontractor agreements, and compliance requirements.
• RCDD, CTS‑D, RTPM or other design management certifications highly favored.
• Must be proficient with Microsoft Office (Word, Excel, PowerPoint, MS Project).
• Blue Beam Revu experience favored.
• Must be familiar with and able to effectively utilize a project‑based accounting software package.
• Must meet Company minimum driving standards.

• Must be self‑motivated, positive in approach, professional and lead others to create, develop and…