Administrative Assistant; Food and Beverage

Administrative Assistant (Food and Beverage) Location

Omni Tempe Hotel at ASU, located at the corner of University and Mill. The hotel features 330 guest rooms, four dining outlets, a spacious pool deck, retail, and about 36,000 square feet of indoor and outdoor meeting space with views of the ASU campus and the Tempe cityscape.

The Food & Beverage Administrative Assistant supports the Food & Beverage leadership team with essential administrative, organizational, and creative tasks that help the department operate smoothly. This role assists with scheduling, payroll support, menu and signage production, guest communication, and coordination with culinary and banquet teams. The ideal candidate is detail-oriented, efficient, and committed to delivering high-quality support that enhances the overall F&B operation at Omni Tempe Hotel at ASU.

• Assist design and layout of menus and promotional materials for all Food and Beverage Departments
• Create all banquet labels and signage
• Provide administrative support to the Food and Beverage Directors
• Enter weekly F&B schedules into On Track
• Submit weekly gratuity and provide support to payroll
• Maintain up-to-date BEO books
• Partner with culinary to create menu and allergen guides
• Assist with procurement of menu items not available through our major vendors
• On-board new F&B associates
• Contact of all large party reservations between 13-30 guests in NHS and Lucero

This job description is not intended to be all-inclusive. The employer reserves the right to modify duties, responsibilities, and activities at any time, with or without notice, to meet evolving business and operational needs.

• Previous experience in food and beverage, ideally in an upscale hotel environment.
• Excellent communication and interpersonal skills, with a knack for engaging with a diverse range of guests.
• Ability to work efficiently and calmly under pressure in a fast-paced environment.
• Strong organizational and multitasking skills, with a keen eye for detail.
• Current food handler's card and alcohol service certification as per local, state, or federal regulations.
• High school diploma or equivalent; further education in hospitality or related field is a plus.
• Must be able to lift, push, pull, place, and carry objects weighing up to 50 lbs.

* This position is a full-time, on-site position with no work from home flexibility.

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of Omni Hotels & Resorts.

Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement. If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applica