Department HR Specialist

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HR Services Specialist 2

HR Services

Full time

$48,000 - $52,000 annually; DOE

The School of Sustainable Engineering and the Built Environment (SSEBE) seeks a highly motivated and organized Department HR Specialist to join our team. This position provides high-volume support in human resources functions within a complex academic unit, including payroll, position management, recruitment, and compliance. The successful candidate will demonstrate adaptability, problem-solving skills, and a commitment to continuous learning, while maintaining effective relationships and handling confidential information.

Strong communication skills, technical proficiency, and the ability to work independently with moderate guidance are essential.

• Support year-round recruitment for staff and student workers, including posting positions, screening applicants, scheduling interviews, and preparing offer letters
• Coordinate onboarding and offboarding processes for all employee classifications
• Serve as primary contact for hiring Graduate Assistants/Associates, student workers and instructional support personnel, ensuring compliance and effective communication
• Demonstrate relationship‑building and clear communication throughout recruitment activities

• Process a high‑volume of payroll transactions, including hires, renewals, salary and FTE changes and terminations
• Create and modify positions, manage account funding, and ensure accuracy in personnel data
• Identify and resolve payroll discrepancies using reporting tools (Workday, Data Warehouse)
• Identify any over payments/underpayments for appropriate action
• Maintain spreadsheets for payroll tracking and budget monitoring
• Annual salary verification against supporting documentation
• Process University Graduate Fellowship (UGF) awards and other awards/scholarships
• Apply technical accuracy and problem‑solving skills to ensure compliance and efficiency

• Monitor and follow up on HR compliance reports and action items
• Audit personnel system data for accuracy and integrity as well as participate in external audit requests
• Partner with internal offices to ensure international employee compliance with work authorization, documentation, and employment requirements
• Assist with issuance of SSN letters for student employees
• Maintain electronic and hard‑copy personnel records in accordance with ASU and federal guidelines
• Develop and update internal process guides to reflect best practices and procedural changes
• Demonstrate accountability and autonomy in managing compliance tasks

• Respond to administrative inquiries and provide timely resolution
• Assist with managing shared HR inbox and calendar to track deadlines
• Process miscellaneous requests, including volunteer applications, courtesy affiliations and flexible work arrangements
• Provide input on HR process improvements and internal controls
• Communicate effectively with faculty, staff, and external stakeholders to build positive relationships
• Exhibit strong listening skills and adaptability in a fast‑paced environment
• Perform other duties as assigned to ensure continued efficient operations to fulfill customer service needs, including serving in a backup capacity when needed

Bachelor’s degree and three (3) years of experience appropriate to the area of assignment/field; OR, any equivalent combination of experience and/or education and/or training from which comparable knowledge, skills and abilities have been achieved.

• Experience in academic operations in a higher education institution
• Evidence of (3) years of experience in Human Resources
• Experience in working independently in a fast‑paced, high‑volume office environment with constant deadlines and changing priorities
• Experience and understanding of record keeping/retention and ensuring adherence with policies, practices, and regulations
• Experience with Workday, Microsoft Office, Microsoft Teams, Google Drive, Dropbox, Adobe, AI Software, Airtable, Docuware,…