HR Assistant

Job Title:

HR Assistant (Workforce Staffing)

Job Description

The HR Assistant supports a high-volume hourly workforce by centralizing and automating administrative hiring tasks. In this role, you manage repeatable HR processes, perform detailed data and quality audits, and serve as a liaison between field teams and centralized support services. You work extensively with Excel and HR data to ensure accurate reporting on hires, terminations, and candidate compliance, while handling sensitive information with strict confidentiality.

This role is based onsite at a facility in Tempe, working four days per week on a 4x10 schedule (Wed-Sat 7am-530pm) .

Responsibilities

+ Manage and own daily HR administrative tasks from start to finish, ensuring accuracy and timely completion.

+ Perform backend HR processes related to application creation and candidate compliance information, collaborating closely with internal teams.

+ Import and export data within various software platforms, including Excel, ensuring completeness and accuracy of information.

+ Utilize Excel extensively on a daily basis, including pivot tables and VLOOKUP functions, to analyze, organize, and report on HR data.

+ Develop and maintain data management systems and processes to streamline workflows and improve the efficiency of HR information handling.

+ Conduct regular data audits to identify and resolve discrepancies or inaccuracies, maintaining high standards of data integrity and reliability.

+ Assist in the development and improvement of data management procedures and policies, incorporating best practices for data security and privacy.

+ Handle sensitive information such as Social Security Numbers, dates of birth, and drivers license numbers with strict confidentiality and adherence to privacy regulations.

+ Perform quality audits of outsourced vendors to ensure they meet process, accuracy, and compliance expectations.

+ Prepare and deliver facility reporting and communications to a broad team, including leadership, ensuring clear and timely updates.

+ Escalate issues related to processes or tools required to complete tasks, providing clear documentation and context.

+ Apply sound judgment in ambiguous scenarios when the path forward is not clearly defined, making thoughtful decisions and seeking guidance when needed.

+ Think strategically to identify and drive process and product improvements that benefit both the workforce staffing team and candidates.

+ Act as a liaison between field teams and centralized support services, ensuring consistent communication and alignment on processes and expectations.

Essential Skills

+ Experience in human resources, administrative support, or a related data-focused role.

+ Strong proficiency in Microsoft Office, with an emphasis on Excel.

+ Hands-on experience using Excel pivot tables.

+ Hands-on experience using Excel VLOOKUP functions.

+ Effective data entry and data management skills with a focus on accuracy.

+ Strong attention to detail when working with large volumes of HR data.

+ Excellent customer service abilities and professional communication skills.

+ Ability to handle confidential and sensitive information with discretion and integrity.

Additional

Skills & Qualifications

+ Experience working with HR data and backend processes related to hiring and terminations.

+ Familiarity with developing or maintaining data management systems and workflows.

+ Experience conducting data audits and resolving data discrepancies.

+ Ability to contribute to the creation and refinement of data management procedures and policies.

+ Demonstrated ability to work effectively in a fast-paced environment and manage multiple tasks simultaneously.

+ Interest in growing within a large, complex organization and gaining exposure to…