Operations Manager

Job Profile:

Administrative Operations Manager 1

Job Family:

Administrative Operations Time Type:

Full time Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile

Summary:

Manages the routine operations of a department within the division. Monitors budget, implements strategic priorities, and prepares reports for senior management.

Job Description:

Salary: $60,000 to $65,000 annually; DOEAs part of a team of Fiscal and HR staff, the Operations Manager provides fiscal, transactional and management support for multiple departments with Educational Outreach & Student Services (EOSS). The Operations Manager is responsible for a wide range of duties which include, but are not limited to, accounting, purchasing, grant management, data analysis, planning, and developing internal procedures.

Duties will also include purchasing card management, an in-depth knowledge of fiscal policy, building and creating reports from various databases and software programs, and acting as a resource for EOSS department fiscal staff. These functions include assisting accounting, position funding, strategic planning, inventory control, internal procedures and other functions that have been designated.

What’s in it for you:

Arizona State University offers a comprehensive benefits package that includes valuable employee benefits to enhance the total compensation of its staff. This package includes:

Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.

Low-cost health, dental, vision, and life insurance benefits available on day one.

Retirement program designed to promote long-term savings and provide income upon retirement.

Paid time for volunteer and professional development.

Wellness program for preventative health education and screenings.

Disability and leave program for income protection.

Employee assistance for free and confidential behavioral health services.

ASU Discounts to sports/events along with discounts with ASU partnerships

This is an in-person, full-time position with a standard schedule of Monday through Friday, 8:00am to 5:00pm.

Working Environment:

Professionally represent department/program

Sit or stand for prolonged periods of time

Work collaboratively across various departments within the University as well as with populations and groups

Develop and deliver presentations to groups

Use computers effectively – including inputting, reviewing and retrieving information, extended periods of viewing screen and using mouse and keyboard

Use critical thinking to make decisions and/or analyze data Communicate effectively both orally and in writing

Walk throughout campus for meetings or events, regardless of the weather

Work collaboratively to achieve objectives

Climb stairs in locations with no elevator, such as with the mezzanine level of the MU, or Irish Hall Ability to lift 35 lbs.

Essential Duties:

Audit / Reconciliation Accuracy (70%)Ensure monthly account and PCard reconciliations

Review line items for accuracy/compliance/backup and provide approvals

Handle reconciliation issues, queries, and escalations

Run outstanding encumbrances report, match exception report, travel dashboard, RFF dashboard and PCD report weekly; follow up with BOS as needed

Work with teams on correcting audit findings; work with AD on how to be preventative in the future

Operations Management (20%)Monitor BOS queues and approve initial purchase transactions- review/approve for compliance and backup (adjustments reviewed and approved by…